Greater Williamsburg Association for Volunteer Administration
that's G.W.A.V.A., not guava
The name of this organization shall be the Greater Williamsburg Association for Volunteer Administration (GWAVA). Greater Williamsburg is defined as James City County, York County, and the city of Williamsburg.
The primary purpose of GWAVA is to provide administrators of volunteer services with opportunities to further a career in volunteer administration, improve skills, enhance professionalism, and to exchange ideas and information. Additionally GWAVA will engage in joint recruiting efforts, broaden community awareness of volunteerism and encourage involvement of volunteers in community service organizations, agencies and institutions.
Section 1. CATEGORIES OF MEMBERSHIP. There shall be the following categories of GWAVA membership:
Section 2. ASSOCIATION FOR VOLUNTEER ADMINISTRATION (AVA). GWAVA is a "Founding Affiliate" of the international Association for Volunteer Administration(AVA). GWAVA members are strongly encouraged to also be members of the AVA.
Section 3. DUES PAYABLE. The membership year shall coincide with the calendar year. Dues are payable January 1st of each year and shall be considered delinquent and membership terminated if not paid by February 15th. An increase in dues must be approved by the membership.
Section 1. OFFICERS. The officers shall include:
Section 2. TERM OF OFFICE. The term of office shall be one calendar year, January 1 through December 31. No individual shall serve in the same office for more than two (2) consecutive terms.
Section 3. VACANCIES. Any vacancy among elected officers shall be filled in accordance Article VIII.
Section 1. REGULAR MEETINGS. Meetings will be held at the minimum bimonthly.
Section 2. ANNUAL MEETING. The annual meeting shall be held in January of each year for the purpose of installing officers, receiving an annual report from the President, voting upon the budget, and conducting such other business as may properly come before the membership.
Section 3. SPECIAL MEETINGS. The President, in consultation with the Executive Committee, may call a special meeting of the membership for the transaction of business.
Section 4. QUORUM. A quorum shall consist of at least one-third of the voting members in good standing
DUTIES AND POWERS OF THE EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall consist of the following:
- The Immediate Past President
- Chairperson of the Professional Development Committee
- One Member At Large (chosen by the President and approved by the Executive Committee)
Section 2. DUTIES OF THE EXECUTIVE COMMITTEE. The Executive Committee shall have the authority to do and perform all acts and functions in accordance with the GWAVA bylaws. A report from each meeting of the Executive Committee shall be made at the next regular meeting of the membership.
Section 3. EXECUTIVE COMMITTEE MEETINGS. Meetings of the Executive Committee may be called by the President, or at the written request of a minimum of six (6) active members of GWAVA.
There shall be the following committees:
Election of officers shall take place in October. The Nominating Committee shall prepare and present a slate of officers at the regular October meeting. Names of other members in good standing may also be placed in nomination from the floor during that meeting. Prior consent of all nominees must be obtained before a nomination is made. Election shall be by voice vote except for instances where there is more than one candidate for an office; then election shall be by written ballot. The President may appoint an individual to fill a vacancy during the year with the approval of the Executive Committee. Should the Presidents position become vacant during the year a special election will be called to fill that position.
Section 1. FISCAL YEAR. The fiscal year of the organization shall begin on January 1st and end on December 31st.
Section 2. FINANCIAL PROCEDURES.
All documents made, accepted, or executed by the organization shall be signed by the President or her/his representative.
All checks drawn against organizational funds in excess of $50.00 shall be signed by the Treasurer and the President, or an alternate as designated by the Executive Committee. Checks up to $50.00 may be signed by the Treasurer only.
All funds received by the organization shall be deposited in the name of GWAVA in such bank as the Executive Committee may designate.
Section 3. AUDIT. At the close of each fiscal year, or upon the resignation of the Treasurer, the organizations books shall be audited. The audit will be conducted by a three member audit committee appointed by the President of GWAVA, that will not include the President or Treasurer. Financial records shall be open at all times for examination by the Executive Committee and the general membership.
Section 4. FEDERAL TAX ID. The President and the Treasurer shall be responsible for ensuring that the organization maintains the proper federal tax ID numbers and that the necessary forms are filed in a timely manner. This information shall be included in the annual report to the membership.
Section 5. BUDGET. The budget for the fiscal year shall be presented to the general membership at the annual meeting for approval. The newly elected President shall work with the Executive Committee in budget development.
No member of GWAVA shall be personally responsible for the debts, liabilities or obligations of the organization.
RELATIONSHIP WITH OTHER RELATED ORGANIZATIONS
These bylaws do not preclude cooperation and collaboration with local and national organizations. Such cooperation and collaboration is encouraged.
Decision making through consensus building shall be the desired method for arriving at agreement. However, when consensus cannot be reached and matters of procedure are not covered by these bylaws "Roberts Rules of Order (Revised) shall be the parliamentary authority.
AMENDMENT OF BYLAWS
These bylaws may be amended at any regular or special meeting of the organization by a two-thirds vote, provided that the amendment has been reviewed and approved by the Executive Committee, and that the proposed amendment has been submitted in writing to the entire membership prior to the meeting. These bylaws shall become effective immediately upon the approval of a two-thirds vote of the members in good standing, present and voting.
Upon dissolution of GWAVA, the Executive Committee shall, after paying or making provision for the payment of all liabilities of the organization, dispose of all the assets to such organizations, as the Executive Committee may determine, which are operated for charitable or educational purposes, and are qualified as exempt organizations under Section 501 © (3) of the Internal Revenue Code.
GWAVA is organized exclusively for educational and charitable purposes. No part of the net earnings of the organizational shall inure to the benefit of, or be distributed to, its members, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of educational and charitable purposes. No substantial part of the activities of the organization shall be the carrying on of propaganda, attempting to influence legislation, or supporting the campaign of any candidate for public office. Not withstanding any other provision of these articles, the organization shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purpose of GWAVA.
Accepted by the membership of
GWAVA: April 20, 2000
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