picture of a guava fruit

Greater Williamsburg Association for Volunteer Administration
(
G.W.A.V.A.)

that's G.W.A.V.A., not guava  
June 6, 2018
February 23, 2018March 23, 2018
September 11, 2017Novembr 8, 2017
February, 23, 2017March 23, 2017
September 22, 2016October, 28  2016
February 18, 2016March 24, 2016
October 22, 2015November 19, 2015
June 4, 2015September 24, 2015
October 23, 2014November 20, 2014
September 25, 2014 June 4, 2014

Minute Archives

October 24, 2013February 27. 2014
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February 24, 2011 March 24, 2011
October 28, 2010
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March 25, 2010 June 3, 2010
February 25, 2010 October 29, 2009
May 28, 2009 September 24, 2009
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November 6, 2008 June 5, 2008
January 31, 2008 February 28, 2008
February 22, 2007 May 24, 2007
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November, 16, 2006
March 17, 2005 May 19, 2005
September 15, 2005
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May 22, 2003 March 27, 2003
March 7, 2002 May 23, 2002
March 6, 2001 May 17, 2001
September 20, 2001


Minutes for June 6, 2018

G.W.A.V.A. members recently were hosted by the Virginia Living Museum (VLM). Executive director of VLM, Rebecca Kleinhample, welcomed attendees and praised everyone for the work being done with volunteers. Next, Charvalla asked attendees to introduce themselves. She also emphasized the need for members to serve on the G.W.A.V.A. Executive committee.

Before VLM made presentations, members shared announcements.
Charvalla asked GWAVA members about their efforts to recognize volunteers during April's National Volunteer Week. At VLM each department sponsors a different day to recognize the VLM volunteers. Next year Lackey Free Clinic plans to theme the clinic as a cruise ship and convert each department into a different port. Avalon gave Thyme plant ot thank volunteers for their time. The United Way Community Resource Center and the library both offered their volunteers a reception with food, camaraderie, and organization updates.

Kestrel
Larissa next brought out a male American kestrel, native to Virginia. She shared information about the kestrel and answered questions about VLM programs.

Shandran offered an informative powerpoint about integrating volunteers and the Service Enterprise Initiative. She shareda powerpoint presentation about VLM’s efforts to better integrate volunteers into their organization, specifically through the Service Enterprise Initiative. As a certified Service Enterprise, the museum operates more efficiently and can offer better programs and services to their visitors.


Following the presentation, Shandran gave a brief overview of the museum and encouraged G.W.A.V.A. members to tour the exhibits.

The next G.W.A.V.A. membership meeting will be in September, 2018. Details will be forthcoming.


 


Minutes for March 23, 2018

G.W.A.V.A. members recently were hosted by the Olde Towne Medical and Dental Center (OTMDC). At the start of the meeting members shared plans to recognize volunteers during April. Members' plans ranged from appreciation events (breakfasts, lunches, etc.), to mementos, to thank you cards. Several organizations are in the midst of planning fundraisers and have postponed volunteer recognition for a month.

Charvalla emphasized the need for members to serve on the G.W.A.V.A. Executive committee and reviewed upcoming meetings.

She noted that the Executive committee meets 3-4 times annually to share the responsibilities of managing G.W.A.V.A. memberships and dues, maintaining the G.W.A.V.A. email list, recruiting new agency partners, and coordinating with member agencies to offer relevant and insightful networking opportunities for the group.

Open Positions:
GWAVA at ODMDCThe Next GWAVA meeting will be in May and will involve lunch. Closer to the meeting, a poll of restaurant options will be center to members.

Members then enjoyed an excellent tour of the renovated Olde Towne Medical and Dental Center facilities.

The Center was formed in 1993 to address the needs of Greater Williamsburg's uninsured and medically underserved residents. OTMDC was established as a public-private, non-profit, 501(c)3 agency with a mission "to provide quality, cost-effective, coordinated and preventative primary health care to clients, regardless of ability to pay."

Today, OTMDC is a Rural Health Center operated as a family practice staffed by a Medical Director, Dental Director, Clinical Director, Physician and Dental Assistants. In addition, extensive volunteer community support includes 11 physicians, 16 dentists and 45 other non-medical individuals who provide on average over 650 volunteer hours per month.

Announcement:
The next G.W.A.V.A. membership meeting is scheduled as a lunch meeting in May, 2018. Details will be forthcoming.  



Minutes for February 23, 2018

G.W.A.V.A. members recently were hosted by the Williamsburg Regional Library, at Stryker Center in the heart of the City of Williamsburg. At the start of the meeting members shared personal and professional updates.

Charvalla emphasized the need for members to serve on the G.W.A.V.A. Executive committee and reviewed planned 2018 meetings.

She noted that the Executive committee meets 3-4 times annually to share the responsibilities of managing G.W.A.V.A. memberships and dues, maintaining the G.W.A.V.A. email list, recruiting new agency partners, and coordinating with member agencies to offer relevant and insightful networking opportunities for the group.

Open Positions:

Charvalla also shared that one of the things that makes G.W.A.V.A. so beneficial is the behind-the-scenes experiences of our host sites.  Below are the available months to host.  If you are interested and available to host a meeting this year, please email us at GWAVA.email@gmail.com.
Members then enjoyed a robust discussion focused on best practices for the training and screening of volunteers. Topics included how member organizations handle confidentiality issues, behavioral issues, and related challenges. Following the conversation members shared announcements.

Announcement:

The next G.W.A.V.A. membership meeting is scheduled for 9:30 a.m. on March 23 at Olde Towne Medical and Dental Center. Details will be forthcoming.  




Minutes for November 8, 2017

G.W.A.V.A. members recently met at "The Lounge" in the James City County Recreation Center.

G.W.A.V.A. President Charvalla West welcomed members and announced again there is an Executive Committee vacancy. Members who are interested in serving should contact her, Elizabeth Miller, or Benjamin Goldberg.

Following introductions around the table Angie Sims introduced 
Amy Fiedor, program manager for "The Lounge." The county has operated the Lounge since 2014, following the dissolution of the Historical Triangle Senior Center. Amy provided a comprehensive and interesting review of Lounge programs and activities available to those in the community who are age 55 and over. These include fitness classes, line dancing, bingo, bridge, mah jong, monthly trips, and more. Annual membership is $60 for residents and $70 for non-residents. Benefits include discounts on trips, access to classess, and invitations to events.  

Longe programs are supported by staff, volunteer instructors, and local organizations (e.g. Peninsula Ageny on Aging and Williamsburg Regional Library). An advisory committee meets monthly to plan activites and consider any issues.

Following the presentation and a question and answer period, Charvalla distrubted G.W.A.V.A. membership forms and announced that the annual luncheon will be held at Le Yaca in December (cost is anticipated at $15 per attendee). More information about the luncheon will be emailed to members very soon. G.W.A.V.A. membership meetings at Olde Towne Medical and Dental Center and 
Hospice House and Support Care of Williamsburg are anticipated diring the winter and spring of 2018.  Members who are interested in hosting a 2018 G.W.A.V.A. meeting can contact Charvalla, Elizabeth, or Benjamin.
 
Announcement:

The next G.W.A.V.A. membership meeting is the December luncheon at Le Yaca. Details will be finalized soon.  


 

Minutes for September 11, 2017

GWAVA members at ARM_Y
G.W.A.V.A. members recently met at the American Revolution Museum at Yorktown. Jamestown-Yorktown Foundation volunteer coordinators and G.W.A.V.A. members Magdalene Staples and Sarah Sherman-Vandeventer hosted the meeting.

G.W.A.V.A. President Charvalla West welcomed members after the summer hiatus. Members went around the room and introduced themselves. Charvalla announced there is an Executive Committee vacancy. Members who are interested in serving should contact her, Elizabeth Miller, or Benjamin Goldberg. The October meeting will be announced in the coming weeks. Also, the fall G.W.A.V.A. meeting schedule will be determined soon.





Announcements:
Following brief business and announcements, Jamestown-Yorktown Foundation staff provided a comprehensive behind-the-scenes and museum tour. The new museum offers a more comprehensive history of the American Revoluntionary War. The new galleries include information on battles, soldiers, civilians, and society, as well as extensive artificts.

The next G.W.A.V.A. membership meeting is scheduled for November. Details will be finalized soon.  


Minutes for March 23, 2017
GWAVA members at ReStore 
Volunteer Coordinators and G.W.A.V.A. members Kristin Erickson and Diane Kieffaber hosted the meeting.  Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Habitat for Humanity ReStore. ReStore

Members met to discuss different volunteer data management techniques and programs. Several organizations use excel spreadsheets to track volunteer hours.  Among the other programs discussed were Volgistics, Volunteer Matrix, Giftworks, and Wild Apricot. Volgistics is used by several G.W.A.V.A. member organizations.  Members wondered if a single cloud based product might allow multiple organizations to record volunteer hours in a single location for volunteers who help at various organizations.  That would allow volunteers to have a record of their total volunteer hours from a single source.  It is not clear such a product exists at present and there might be logistical inputting issues for different nonprofit groups.




Announcement:
Following discussion and announcements, the group toured the ReStore facilities. They learned about how the ReStore is supported by many volunteers and the meticulous process volunteers use to prepare donations for sale in the store. Members also learned about the rigorous application for approval for a recipient of a Habitat for Humanity home. 

The next G.W.A.V.A. membership meeting is tentatively scheduled for June 1. Details will be finalized soon.  



Minutes for February 23, 2017

GWAVA at CWFGreater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at Colonial Williamsburg Foundation's Bruton Heights Education Center.  CWF Volunteer Coordinator and G.W.A.V.A. member, Trish Barner, hosted the meeting. 
 
During the meeting newly appointed officers were announced. The new officers include; Charvalla West as president, Debra Podish as president-elect, Elizabeth Miller as immediate past-president, Benjamin Goldberg as Secretary, and Janet Gonzalez as treasurer.

After introductions, attendees discussed working with volunteers in different areas of an organization and supervising volunteers.  Some organizations put volunteers in supervisory positions, while other organizations do not.  

Participants also explored ways to work with a volunteer whose skill set and/or interests do not match the needs of the organization.   On occasion, it is best practice to decline a volunteer applicant.

Attendees also were able to tour the Wallace Collections and Conservation Building: a 70,000 square foot structure, with storage space for collections, ten laboratories for conservation, and curatorial offices.

Meeting attendees shared announcements:

There next G.W.A.V.A. membership meeting is tentatively scheduled for March 23. Details will be finalized soon.  


Minutes for October 28, 2016

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at Waller Mill Park.  Park Manager Michael VanAudenhove started the meeting with a tour of the park's dock area.  He also provided information about park history, recent improvements to Waller Mill Park, and his insights about the resources visitors can enjoy at the park.  Waller Mill offers hiking trails, disc golf, fishing, three shelters, a playground, boating, a dog park, and more.  


The group made use of Shelter One to have a discussion on managing volunteer performance.  Michael noted he had a fantastic volunteer experience during the recent Canine Carnival at Waller Mill Park.  Attendance was very high and volunteers were able to help the day progress smoothly despite parking challenges.

Conversation included issues related to directing and addressing younger volunteers and volunteers who come with or develop a sense of entitlement that can affect performance and expectations.  It is a good practice to address issues in a group setting so all volunteers can understand if there are any problems and also have an opportunity to respond in an environment that is less threatening than a one-on-one conversation might have.  Some voluneers can be overly assertive or complain about how they believe an organization can better operate.

Meeting attendees shared announcements:


United Way of Greater Williamsburg is gearing up for their end of the year holiday giving program.  They also are working with DAV to provide Thanksgivng meals for veterans.  A program with Henderson will split wood for residents whose only source of heating is a wood burning stove.

Jamestown Yorktown Foundation has an upcoming retreat for volunteers.  Also Janet Gallagher is leaving her position at JYF.

The ReStore is plannig several annual events.  The Volunteer coordinators support that task.

There is a tentative G.W.A.V.A. meeting in November at the Restore.  Those details will be finalized soon.  The annual G.W.A.V.A. membership luncheon is scheduled for Friday, December 9, at 11:30 a.m. at Kings Arms Tavern.  Members pay $10 toward the cost of lunch.  RSVPs and payment are required to attend this luncheon.




Minutes for September 22, 2016

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Stryker Center.  Williamsburg Regional Library Development Officer and Volunteer Coordinator, Benjamin Goldberg, hosted the meeting.  Elizabeth Miller welcomed G.W.A.V.A. members and asked that everyone introduce themselves, taking the opportunity to share one local place or event that everyone in the room might enjoy.  Attendees shared information about The Occasion for the Arts, James City County Parks, Waller Miller Park, Colonial Williamsburg, the Virginia Beer Company, Jamestown Beach, Two Drummers, and Busch Gardens.

GWAVA at Stryker CenterI
n small groups and then among all attendees, members discussed how to handle and grow from challenging experiences we sometimes face with volunteers.   Several participants discussed volunteers that had developed an overly robust sense of entitlement after volunteering for several years.  Other volunteers had stopped showing up with no explanation, attempted to circumvent the chain of command, were inconsistent in terms of keeping their schedule, or could not accomplish the tasks needed for their specific volunteer position.  It was confirmed that volunteers can, and occasionally, must be "fired" from their positions.

Some organizations have a six month review of new  volunteers and annual reviews thereafter.  It was suggested organizatons could offer comments and concerns sessions for volunteers to share their thoughts on their volunteer experience.  Volunteers and Volunteer supervisors also could be surveyed about their experiences.

After a helpful discussion, attendees shared announcements:

College of William and Mary:    October 18, Community Partnership Breakfast
                                                       October 22, Make A Difference Day

Colonial Williamsburg:             Ocober 15, Dogs of DOG Street Celebration (in partnership with Heritage Humane Society)
                                                    October 28-31 Halloween Celebration

Waller Mill Park:                        October 22, Canine Carnival

James City Co. Parks & Rec:  October 1, 3.6 in the Sticks
                                                     October 8, Capitol Color Ride
                                                     October 15, Kaboom Playground build
                                                     October  21, JCC Halloween Tale
                                                      November 1, 3, 15, 15, Master Plan Focus group meetings

Jamestown Settlement:             October 21-22, Fright Nights

Elizabeth announced that the annual G.W.A.V.A. holiday luncheon at the Kings Arms Tavern is scheduled for December 9th.  Attendees will pay $10 each to attend.  RSVP and advance payment is required.

The next G.W.A.V.A. meeting with be at Waller Miller Park on October 27.   Dress for cooler weather as the group will be outside. Details will be forthcoming.


Minutes for March 24, 2016

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at Hospice House and Support Care of Williamsburg.  Hospice House Director of Patient & Family Volunteer Services Debra Maviglia Podish hosted the meeting. Elizabeth Miller welcomed G.W.A.V.A. members and asked that everyone introduce themselves, taking the opportunity to talk about a volunteer of particular note at each organization.  The volunteers praised were all people who go above and beyond the call of duty to deliver the best service for the organization to clients and colleagues alike.  During the course of the discuss it became clear that more than 2,000 volunteers supported the the seven organizations represented at the meeting.  Selecting a single person to highlight was no easy task.

Attendees discussed how volunteers are recognized, both during National Volunteer Week (April) and all year round.  Some organizations recognize years of service, others recognizes hours given, and still others recognize both years of service and hours given. Turnout for a volunteer recognition event often depends on the time of day of the event.

Attendees shared announcements:
The next G.W.A.V.A. meeting with be a lunch meeting on June 2.  Details will be forthcoming.

Minutes for February 18, 2016

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Freedom Park Interpretive Center (5537 Centerville Rd).  James City County Parks and Recreation Volunteer and Resource Coordinator, Angie Sims hosted the meeting. 

Elizabeth Miller welcomed G.W.A.V.A. members and asked that everyone introduce themselves.  Before the presentation attendees shared announcements.

Elizabeth noted that she attended a GRAVA meeting in Richmond in February.  GRAVA members were pleased to welcome her to their meeting and discussed CVA requirements.  GRAVA will hold a conference this summer.  Details to be announced.

membership meetingG.W.A.V.A. grants are available for professional development and volunteer programs.  Elizabeth noted that the June meeting will be a lunch event.  Attendees were asked to consider their restaurant preferences from several options suggested.

Next Melody Porter, Director of the College of William and Mary’s Office of Community Engagement, made a presentation to attendees about reimagining the volunteer sector.  Her talk focused on four principles; (1) creating a volunteer ecosystem in which nonprofits, businesses, and the faith based community are involved, (2) making volunteering core to an organization and measuring the impact of volunteers, (3) understanding and identyfing community needs, and (4) institutional investment in volunteerism.  Melody led the group in several discussion points to explore these principles and examine how they might be applied in practice.  Melody also shared a resource to assess institutional capacity building. 

The next G.W.A.V.A. meeting with be at  9:00 a.m. on March 24.  Details will be forthcoming.

Minutes for November 19, 2015


The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Williamsburg Library (515 Scotland Street).  Williamsburg Regional Library Development Officer/Volunteer Coordinator  Benjamin Goldberg hosted the meeting.  The purpose of the meeting was to learn about the products and services provided by Verified Volunteers.  Brendan Kelly of Verified Volunteers provided a virtual tour of their products and services.  The company provides background checks using the latest technology and best practice techniques.  Verified Volunteers allows organizations to invite volunteers to submit information for a background check.  The organization determines how indepth the background check should be and decides how to cover the cost of a background check (can be paid for by the organization, the volunteer, or a combination).  

November G.W.A.V.A. MeetingVerified Volunteers has national and local clients.  The cost for background check is based on volume.  The more volunteers checked, the lower the cost per background check. Verified Vounteers wants ot build a community of pre-vetted volunteers.  Once a background check is submitted a volunteer can share it with multiple organizations.   Background checks will be updated monthly for free for the first year.

Attendees asked Brendan questions about what volunteers must input, costs, levels of services, the difference between a finger print check and a background check, and other related questions.  As of right now, they have not had a coalition client of several smaller organizations that join together to share services and potentially reduce costs.

Following the presentation, attendees discussed introduced themselves around the table and further discussed the services of Verified Volunteers.  

Victoria Kennedy shared that meeting room space is available at the William E. Wood office on Monticello at certain times of the day.  Debra Podish noted that the conference room at Hospice House also can be avalable for meetings.  Jim Ivey noted meeting space at OTMDC will be closed, during building renovations.  

The next G.W.A.V.A. meeting with be at 11:30 a.m. on December 10 at the Kings Arms Tavern.  Cost is $10 per attendee for this end of year luncheon.  Payment and RSVPs are required by December 7, to confirm the reservation at the tavern.   RSVP to gwava.email@gmail.comt



Minutes for October 22, 2015

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at Hospice House and Support Care of Williamsburg.  Hospice House Director of Patient & Family Volunteer Services Debra Maviglia Podish hosted the meeting.  Hospice House provides non-medical hospice support care for people with end of life or life limiting illnesses.  Ms. Podish led a tour of the house which includes four private rooms, meditation space, and much more.  Williamsburg Hospice also provides bereavement services.  The house is designed to be comfortable for all visitors.  Hospice House volunteers have extensive training.  Currently, there are 55 patient volunteers.  Community suppoGWAVA at Hospicert keeps the house running.  G.W.A.V.A. members attending highlighted high-impact volunteers, discussed volunteer training proceedures, and shared announcements.

Elizabeth Miller asked meeting attendees to consider what resources and expertise G.W.A.V.A. members can bring to meetings to benefit the entire group.  Among ideas  discussed were examination of the entire volunteer administration effort (how volunteers are recruited and appreciated, interacted with, and (occasionally) fired); providing more information in advance of meetings, so people can know what will be discussed and prepare their ideas; consider recognizing community volunteers in press releases.






Announcements from attendees included:
On November 19, G.W.A.V.A. members (and area colleagues) will gather for a virtual presentation of the services offered through Verified Volunteers.   The meeting will be held at the Williamsburg Library.

Minutes for September 24, 2015

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Sentara Williamsburg Regional Medical Center.  Sentara Volunteer Coordinator Debra Hardin hosted the meeting.   G.W.A.V.A. President Elizabeth Miller asked people around the table to introduce themselves, their organization, and share a personal and/or professional goal for the rest of the year.  Participants shared numerous  goals.  Among goals were caring for others, caring for ourselves,  and suceeding at our jobs.  

Announcements from attendees included:

Miller and Hardin


Following announcements from attendees, Debi led a tour of hospitals six bed pediatric unit.  The unit can accommodate children from birth through age seventeen.  Each room is designed to be appealing and welcoming to patients and family members.  

The next G.W.A.V.A. membership meeting currently is scheduled for October 22.  The exact location is being finalized.





In November G.W.A.V.A. members (and area colleagues) will gather for a virtual presentation of the services offered through Verified Volunteers.   The meeting will be held at the Williamsburg Library.


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Minutes for June 4, 2015

GWAVA members at Kidsburg

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the James City County Mid-County Park (a.ka. Kidsburg).  Parks and Rec. Volunteer Coordinator Angie Sims hosted the meeting.   G.W.A.V.A. President Elizabeth Miller asked people around the table to introduce themselves, share a recently experienced  professional growth opportunity, and a lesson learned from it.  Participants shared numerous  experiences.  Common lessons learned included asking for help from others, recognizing when to rely on the expertise of others, and the value of volunteers to every organization.

Angie shared information about Kidsburg and James City County Parks and Recreation.  Mid County Park was first developed in 1984.  In 1994 Kidsburg officially opened, as the first JCC community-built playground.  From 2006 to 2013, Mid-County Park attendance soared to over 300,000 visitors using resources at the park. Phase 1 of the Master Plan, including the new park office and new Kidsburg playground, were completed in August 2013.  Angie pointed out highlights of Mid-County Park, including the lighted tennis courts, basketball courts, and walking trail.  James City County has 24 parks throughout the county.  



Attendees shared needs for the organizations:  

Meeting attendees discussed possible fall meeting topics.  Of interest were:
Announcements:
The next G.W.A.V.A. meeting will be in September 2015.  Details to be announced toward the end of the summer.  Have a great summer!


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Minutes for November 20, 2014

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Olde Towne Medical & Dental Center (OTMDC).  Executive Director Bill Mann provided an overview of services and accomplishments.  Jim Ivey provided a tour of OTMDC. 
 
(OTMC Jim Ivey and G.W.A.V.A. Pres. Debi Hardin)Founded in 1993, Olde Towne's mission is to assure access to quality and wellness care to the residents and workforce of the greater Williamsburg community.  Last fiscal year OTMDC saw over 19,000 patients.  71% of the patients are uninsured.  They just completed a facilities renovation that added waiting room space, additional examination rooms, and revamped administrative spaces. OTMDC offers numerous specialty clinics with the goal of meeting patients on their terms so they can get to appointments.

Last year OTMDC received nearly 5300 donated volunteer hours from community volunteers, students, dentists, nurses, physicians and others.  Patients are taken on a sliding pay scale and must register with OTMDC prior to being seen.  Volunteer submit their application on-line and contact Jim Ivey directly.  They ask volunteers for a minimum of four hours, one day per week.  OTMDC does events such as the Give Kids A Smile Day and attending health fairs.

Following the presentation and before the tour, G.W.A.V.A. members shared announcements:



Announcements:

Debi noted:
GWAVA members are invited to participate in the December 4, 1014 annual Kings Arms Tavern luncheon.  Lunch is at 11:30.  Cost is $10 per attendee.  RSVP and payment are required in advance.

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Minute for September 25, 2014

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Dream Catchers at the Cori Sikich Therapeutic Riding Center.  Dream Catchers staff provided a tour of the facility, a live demonstration, and a presentation on making the most of a fund raising event.  

Dream Catchers at the Cori Sikich Therapeutic Riding Center is a PATH International premier accredited center serving Williamsburg, the greater Hampton Roads and Richmond areas.

Each year, Dream Catchers provides more than 4,000 therapeutic riding lessons to help children and adults with special needs reach their potential and make their dreams come true.  The facility has more than 20 horses, indoor riding facilities, and offers about 130 weekly riding sessions.  Volunteers  give 13,000 hours each year to the programs.  

G.W.A.V.A. Membership meeting at Dream CatchersTerry Jacoby  provided a presentation on event fund raising.  Dream Catchers has two primary event fund raisers that require tremendous volunteer support, but also provide friend and fund raising advantages.  Terry recommended keeping details in order, training volunteers, providing volunteers with a good understanding of what is expected of them, and making events fun for volunteers and guests.  She advocates working collaboratively with other nonprofit organization, promoting your cause through media on a regular basis (in a fun way), and branding all your events and publicity.

The next G.W.A.V.A. meeting is scheduled for October 23 at Avalon.  This will be a lunch meeting (attendees will pay for their own lunch, but it will be delivered to Avalon).  RSVPs will be required.  

Following the presentation Debi Hardin again thanked the Dream Catchers for hosting and leading the meeting.  G.W.A.V.A. members introduced themselves and shared announcements for the benefit of the group.

Announcements:
October 17, 4 to 6:30 p.m. A Physician’s Panel speaking on “A Bump in the Road” Focus on Breast Cancer.  Sentara Women’s Health Initiatves, Autumn Wine and Cheese Membership Meeting.

October 18, 8:00 a.m. to noon. Sentara Auxiliary Woman's Health Expo.  Sentara Williamsburg Regional Medical Center 1st Floor Conference Rooms.

October 25 is the William and Mary Make a Difference Day.  Also the William and Mary Office of Community Engagement offers student grants to support their volunteer projects.

November 9 Dream Catchers will have their Cowboys Uncorked at the Williamsburg Winery event. 5 to 8p.m. Tickets $50 each.

Minutes for June 4, 2014 Meeting
Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met in the William A. Doig Health Club & Spa at the Williamsburg Landing.  Members were treated to an excellent review of activities, goals, and accomplishments of the Arc of Greater Williamsburg presented by Arc Executive Director Jennifer Stout.  Stout and her staff provided details about the programs and services they share with clients to improve the quality of life for people with intellectual and developmental disabilities, including programs related to art, adapted wellness, self-advocacy, and quality of life.

Jennifer Stout (L) and Debra HardinJennifer Stout shared with G.W.A.V.A. members how Arc staff, augmented by over 1000 volunteers, bring services, educational opportunities, and family support to about 150 client members each year.  The Arc works with community partners including the College of William and Mary, the Kiwanis Club of Williamsburg, Walsingham Academy, This Century Art Gallery, the Williamsburg Landing, and others, to provide enrichment and opportunity to their clients.

Following the presentation Debi Hardin again thanked the Williamsburg Landing for hosting the meeting, and the Arc staff for their work.  G.W.A.V.A. members introduced themselves and shared announcements for the benefit of the group.


Announcements:

June 11 there will be a plant sale at Sentara sponsored by the Hospital Auxiliary.  Proceed will benefit Sentara.

June 21 will be the Arc car wash, 10:00 am - 2:00 pm, C&F Bank, 4780 Longhill Road.

June 26 is the 5th Annual Senior Services Coalition Employment Event from noon to 3:00 pm at the Historic Triangle Community Services Center 312 Waller Mill Road, Williamsburg.  Employers from local companies will be on hand to discuss their job openings.

The next meeting will be at the G.W.A.V.A. gathering will be September 25.  Watch the G.W.A.V.A. calendar for details.

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Minutes for February 27, 2014 Meeting

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) recently held a membership meeting at the Lackey Free Clinic in York County. Debi Hardin welcomed all and turned the meeting over to Clinic Volunteer Coordinator Kim Spencer.

Kim provided a thorough tour of the facility, including highlights of services and programs available at the Clinic.  Lackey Free Clinic serves those that have no medical insurance, meet income guidelines, are within the scope of practice, and live in York County, Williamsburg, Poquoson, James City, or portions of Newport News.  Lackey Free Clinic is part of Project Care, a partnership of free clinics, community health centers, the three area hospital systems, and over 200 greater Peninsula physicians, whose mission is to provide medical, dental and surgical care to uninsured, indigent patients at no cost. Project Care's founders included two former board members and directors of Lackey Clinic.  Services provided include: Family Medicine, School Physicals, Gynecological Service, Lab and X-ray Services, Pharmacy Services, Dental Services, Mental Health Services, Diabetic Counseling, and Spiritual Counseling.

Founded in 1995, Lackey has more than 300 volunteers to augment their full and part-time staff.

Following the tour  members reconvened to share thoughts, network, and announcements.  Discussion included ways to thank volunteers during National Volunteer Week (April 6 through 12) and dealing with noise level challenges created by staff or volunteers.  Volunteer training and written expectations can be key to overcoming these challenges.

Announcements:

Jamestown Settlement will host Military Through the Ages on March 15th and 16th.  On March 22 the Settlement will host the Youth Citizenship Award Ceremony.

April 9 is the William and Mary Active Citizens Celebration at the Sadler Center.  William and Mary will have four fellow positions in the fall for College alumnae.

Members were reminded to consider applying for a G.W.A.V.A. Professional Development Grant or Program Grant.  More information here

The next meeting will be at the G.W.A.V.A. gathering will be March 27, Installation of Officers, 11:30 a.m. Sal's by Victor.  RSVP is requested

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Minutes for October 24, 2013 Meeting

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) recently held a membership meeting at the Sentara Williamsburg Regional Medical Center.  Debi Hardin welcomed all and asked Katie Watson to make her presentation.

Katie is the coordinator of the Health Education and Literacy program at Literacy for Life.  Literacy for Life has been serving Williamsburg for nearly four decades, supporting adult literacy learners through one on one interactions.  Literacy for Life works to meet learners where they are and seeks to break the cycle of illiteracy that sometimes can be found in families. 

Health Literacy is the degree to which someone can obtain, communicate, process and understand basic health information and services to make appropriate health choices.  Basic literacy is a strong predictor of health status and only about 12% of Americans are proficient in health literacy.

HEAL has two arms:

1. Presentations to raise awareness, teach strategies for effective, respectful communication, and encourage patient referrals to Literacy for Life.

2. Coordinate classes.  Classes span eight weeks and include these topics: Body: Aches & Pains, Screenings, Medication, First Aid, ER, Urgent Care, Appointments & Forms, Self-Advocacy, and a Hospital Field Trip.  They help the students focus on keeping basic questions in mind while seeking medical aid such as:

Classes include assessments, vocabulary, guest speakers, interactive activities, handouts, and other elements.

Successful outcomes of the HEAL Program include improved patient safety, improved patient involvement, reduced hospital readmissions, reduced use of emergency services, improved patient confidence & satisfaction, and lower costs for everyone.

Literacy for Life asks that the HEAL program be promoted among potential clients through whatever outlets make sense.  

Following Katie's presentation Debi asked attendees to introduce themselves around the table.  The treasurer's report was postponed until the G.W.A.V.A. treasurer can give it, although it was noted no expenses have been made during the last month.

The annual G.W.A.V.A. holiday luncheon is scheduled for December 5 at 11:30 a.m. in the King's Arms Tavern.  RSVPs and payment of $10 are needed to attend. Anyone interested in serving on the Executive Committee should contact a current Executive Committee member.  G.W.A.V.A. hopes to host a professional development workshop sometime in the late spring of 2014.  Details will be forthcoming.

Announcements:

William and Mary's Office Of Community Engagement Community breakfast is on 10/29 at 8:30 a.m. in Blow Hall.

The United Way will be at Barnes and Noble in New Town on 12/14 from 1 - 3 p.m. for a B&N storytime event that includes giving books to the community.

Avalon is planning it Turkey Trot for Thanksgiving Day starting at 8:30 a.m. in Colonial Williamsburg.  Upcoming is its Festival of Lights in New Town, 12/7-12/14.

Jamestown Yorktown Foundation will hold its Feast & Foods on Thanksgiving Day through that Saturday. 

Sentara has a craft show on 11/14 and the Auxiliary Books for Fun sale on 12/11.

The Lackey Free Clinic has completed its renovations, with 10 exam rooms, as dental wing and longer hours.  

 The next meeting will be at the G.W.A.V.A. gathering will be December 5, Annual Holiday Luncheon, 11:30 a.m. King's Arms Tavern.  Cost is $10 per attendee.  RSVP is required. 

 

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Minutes for September 26, 2013 Meeting

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) recently held a membership meeting at the Jamestown Yorktown Foundation.  Debi Hardin provided an overview of the history and services of G.W.A.V.A. to the new members present.

Avalon is hosting its first Festival of Lights in New Town in December. They are seeking tree sponsors. Entertainment will also be provided during the festival. For more information contact Bridget Casey.

Sentara is hosting its annual shoe sale in the near future. Sentara will also be hosting a Festival of Lights.

Jamestown Yorktown Foundation is hosting a free lecture series every Saturday at 7pm. Visit their website for more details.

United Way is preparing for their Women’s Wellness Forum and has almost completed the move of the Community Resource Center to its new location on Palace Lane.

William and Mary’s Office of Community Engagement is hosting Make a Difference Day on Oct 19th. The annual Community Partner Breakfast will be Oct. 29th. Email Elizabeth Miller with questions. 

Following the meeting, members were given a guided tour of the special exhibit gallery of the Jamestown Settlement. 

The next meeting will be at the Membership meeting. 9 a.m. Sentara Williamsburg Regional Medical Center.  Details will be shared with members prior to the meeting. 

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Minutes for June 6, 2013 Meeting

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) recently held a membership meeting at the Virginia Living Museum (VLM).  Executive Director Page Hayhurst and Volunteer Services Director Shandran Thornburgh, offered an informative presentation about the Museum’s successful efforts to overcome two destructive floods in 2012.  The Living Museum relied on volunteers, staff and donors to recover from the aftermath  of the floods.   As a result the organization is stronger than ever and better positioned to handle future crises.

In May 2012 the lower floor of the Virginia Living Museum was flooded, when unexpectedly large amounts of rain fell over a short time period.  While the May flood caused damage the VLM was about to meet their flood insurance deductible and make repairs.  However in August 2012, a second, more substantial event occurred, when high water again entered the building.  The water level was seven feet above the normal lake level.  the morning after six to eight inches of water remained on floors of the VLM.  

After the water that removed, recovery efforts included removing water damaged walls, electrical wiring, files, technology, and furnishings.  Outside trails and walk ways were repaired and cleaned.  Animal habitats were upgraded, as needed.  The renovated VLM has an emergency flood plan that includes improved flood gates, revamped spillways, a water level alarm, and innovative, water-drainage construction. 

Volunteers were crucial to the recovery effort helping with clean up and fund raising.  There was a month long fundraising walk-a-thon, named Walktober.  Volunteers from local military bases, schools, families, and individuals helped with clean up inside and outside the museum.

The August flood forced VLM to close part of the museum for several months.  However, at this point they are fully operational and featuring the Bodies Revealed exhibit.

Following the presentation Debi Hardin noted that the next G.W.A.V.A. meeting will be on September 26, hosting by the Jamestown Yorktown Foundation, at Jamestown Settlement.  On October 24, G.W.A.V.A. members are invited to attend the meeting hosted by Sentara.  December 5th is the tentative date for the annual holiday luncheon.

Meeting details will be shared with members prior to September 26. 

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Minutes for March 21, 2013 Meeting

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) recently held a membership meeting in the outreach office of Avalon: A Center for Women and Children.  Chloe Sanders, Avalon Volunteer Coordinator, started the meeting with an informative and educational presentation on the shelter’s history, operation, and current needs.  

The Center was formed in 1979, originally as a church initiative.  In 1990 it was official named Avalon and the organization celebrated it 30th anniversary in 2010.  Their Help-line received over 1100 calls during 2012.

Their mission statement reads: "Avalon provides shelter and support to those experiencing domestic violence and sexual assault in the Greater Williamsburg area. By offering tools for safety, self-sufficiency, and empowerment, Avalon works to break the cycle of abuse and helps create a positive future."  To accomplish this mission, the center uses a combination of highly skilled staff and specially trained volunteers to help guide clients through their transition from abusive situations to a healed life.  In the process Avalon offers both residential and outreach services.  Counseling, life skills training, housing, advocacy, a 24 hour help line, and information and referral all are available through Avalon.  

Volunteers helping at Avalon undergo rigorous training to ensure they understand their roles, learn how to support clients, remain professional in all interactions.  Volunteers much be at least 16 years old.  Volunteers can be trained to support administrative functions, for child care, life skills classes, shelter advocacy, transportation needs, maintenance support, and for special events and fundraising.

Following Chloe's presentation, G.W.A.V.A. members introduced themselves around the table and shared agency announcements.  

United Way is seeking donations of household items (including furniture) to help people displaced by the closing of a local motel.  All donations can be brought to the UWGW administrative offices.

James City County's Easter Egg hunt is scheduled for March 30 at 10 a.m. at the Williamsburg Sports Complex and 1 p.m. at the James River Community Center.   Anyone interested in volunteering should contact Vicki Sprigg.

April 4 is the annual Senior Health Conference at King of Glory Lutheran Church.  More information will be emailed to members.

Jamestown Day (formerly Landing Day) is scheduled for May 11 at Jamestown Settlement.  Jamestown summer volunteer programs are gearing up now.  Contact Alli Mulrow with questions.

The Office of Community Engagement will hold its annual Community Partnership Workshop on May 14.  More information will be forthcoming.  Anyone interested in presenting or suggestion a presentation should contact Elizabeth Miller.

Starting this month Avalon and the Bounce House will partner on the last Friday of each month in a fundraiser.  Proceeds will benefit Avalon.

There will be no April G.W.A.V.A. membership meeting, as April 21 - 27 is National Volunteer Week.  The next meeting will be at the Virginia Living Museum on June 6 at 10 a.m.  Details will be shared with members prior to the meeting. 

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Minutes for February 21, 2013 Meeting

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) recently held a membership meeting in the administrative offices of the United Way of Greater Williamsburg.  The meeting featured a presentation by Melody Porter, Associate Director in the Office of Community Engagement at the College of William and Mary.  Melody shared with G.W.A.V.A. members their philosophy of building partnerships between students and community organizations.   

Melody noted some of the challenges related to working with college students, including scheduling, transportation, and limited time frames.  Students also provide energy, technical knowledge, and a willingness to work at most projects.  Students are fast to learn things, socially conscious and interested.  The Office of Community Engagement seeks to have measurable impacts related to student volunteer projects and can provide support in terms of tracking such impact. Students can apply for grants to support their community volunteering.  The OCE also hosts an email list that keeps students and nonprofits informed about volunteer issues in the area.  There are many additional resources and advantages to working with William and Mary student volunteers.  For additional insight and information access the powerpoint presentation that Melody used during her presentation.

Additional resources and information can be found at the OCE partnership web page and also the OCE facebook page.  

Following Melody's presentation and discussion attendees shared announcements:

The next G.W.A.V.A. meeting will be on March 21 at Avalon.  Details to be provided soon. 


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Minutes for October 25, 2012 Meeting


The meeting took place at Sentara Williamsburg Regional Medical Center in the Williamsburg Room. Brandie Weiler asked meeting attendees to go around the table and introduce themselves. After brief introductions, in the absence of the G.W.A.V.A treasurer, Brandie proceeded with the treasurer report. 
G.W.A.V.A. members were invited to consider joining the Executive Committee in 2013 and hosting a membership meeting next year. The annual G.W.A.V.A. luncheon will be held at King’s Arms Tavern on December 6, 2012 at 11:30 a.m. Cost to members is $12.00. RSVPs can be made by remittance of $12.00. Space is limited. 

Margaret Cullivan, Director of Volunteer Services and Guest Services opened the presentation with an overview of a few patient care initiative projects that are taking place at Sentara Williamsburg Regional Medical Center (SWRMC). The first project mention is known as the “Window” this is a booklet for palliative care patients and families to fill out so the palliative care team can get to know the patient more as a person and not just a patient in a hospital bed. Thus, it is called “Window” as it’s a window into the patient’s life. The second project is “Quilts of Courage” these are quilts that are signed by breast cancer survivors, and will be on display at the hospital. The “quilts of courage” sends positive messages of hope, courage, success. In keeping with breast cancer awareness month SWRMC has a program that allows anyone to send a postcard of hope, or courage to a breast cancer patient or survivor. Sentara will pay the postage on all postcards. If postcards do not have an address they will be handed out to patients receiving care at the Women’s Imaging Center. The third patient care initiative project is scheduled to open in November in the Geddy Outpatient Care Center. This will be known at Unique Boutique for cancer patients. This boutique will provide wigs, hats, scarves, etc for community members undergoing cancer treatments free of charge. The shop will be staffed by volunteers a few times a week. The women with the vision for this project is hat trader, Susie Willilamson, who is a cancer survivor. Another patient care initiative project is chemo caps, that are provided to cancer patients, and sold in the gift shop. Over 3,000 chemo caps have been made. This project was launched by Ginny Dittman longtime volunteer with SWRMC. Message of hope pillows are another project. These heart pillows with a small pocket on the front are available for patients who need that extra care, or are in ICU. They are in the shape of a heart. The pillows were made by Bruton High School students. In addition, the SWRMC Auxiliary has launched pediatric gift bags. These bags are giving to kids up to age 8 that are being treated the hospital. They are gender specific and age specific. 

After the brief overview of these projects, Margaret Cullivan introduced Rosie Crocco. Rosie is a volunteer from Colonial Heritage Housing community that has introduced the “wrapped in comfort” initiative. The “wrapped in comfort” initiative is a volunteer based group that makes handmade, no sew, fleece blankets for patients. Rosie and her team of 40 meet four times a year and the volunteers are based out of Colonial Heritage. This year alone the team has contributed 150 blankets to this program. 

Margaret Cullivan introduced Kathy Kasley. Kathy is a very talented musician although she does not like to be called a musician. She is a therapist. Kathy played her harp for the G.W.A.V.A. group and then spoke about how the music helps to relax cancer patients who are going though treatment. Kathy has a CD that is available in the Pineapple gift shop located at the hospital for $5.00. The CD recording, etc was funded by the SWRMC Auxiliary. 

Attendees shared announcements:
Colonial Heritage will host its volunteer fair on November 15, 2012. Contact Tayrn DeRose at 645-2000 for more information. 

Senior Health Fair will be held on November 2, 2012 at the James City County Recreation Center on Longhill Road from 8:30am-Noon. Free and open to the public.

Before the meeting adjourned Kathy and Rosie were presented with guava jelly as a thank you. SWRMC Volunteer Services also provided each attendee with a discount voucher for the Pineapple Gift Shop.

The next G.W.A.V.A. meeting will be the annual luncheon at King’s Arms Tavern on December 6, 2012 at 11:30 a.m. Cost to members is $12.00. RSVPs can be made by remittance of $12.00. Space is limited. 


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Minutes for September 20, 2012 Meeting

The meeting took place in the new administrative offices of the United Way of Greater Williamsburg located at 5400 Discovery Park Blvd. in New Town. Brandie Weiler asked meeting attendees to go around the table and introduce themselves.  After brief introductions, Brandie announced that one G.W.A.V.A. Professional Development Scholarship was awarded to Vicki Sprigg to supplement the costs associated with attending the Grantsmanship Center's two day Essential Grant Skills workshop held on September 12 and 13.  

G.W.A.V.A. members were invited to consider joining the Executive Committee in 2013 and hosting a membership meeting next year.  The Annual G.W.A.V.A. luncheon will be held at the King's Arms Tavern on December 6 at  11:30 a.m.  Cost to members is $12.  RSVPs can be made now with remittance of $12.  Space is limited.

In the absence of G.W.A.V.A.'s treasurer, Brandie also provided a treasurer's report.  Prior to the United Way presentation, attendees shared announcements:

September 22 is the 3rd Annual Williamsburg Landing 5K for The Arc.  There is onsite registration and on The Arc's web site.

As part of "Art Month" 42 artists will participate in the 3rd annual Contemporary Artists and Plein Air Art Show on Duke of Gloucester Street.  Housing Partnership, Inc. will benefit from sales.   The show is scheduled for September 29 from 10 a.m. to 5 p.m.

Senior Services Coalition, in partnership with Thomas Nelson Community College, the Center for Excellence in Aging and the Colonial Heritage Community Foundation has developed a training program to address the needs of family caregivers. The training is scheduled for October 6 and October 13.  Cost is $35.  The training will provide the hands-on skills care givers need to provide safe, quality care to their loved ones at home.

October 20th is William and Mary's "Make a Difference Day," when students go into the community to complete volunteer projects.  Also W&M students can apply for Community Engagement Grants (CEGs) from $100 to $1000 to assist in community projects.

Olde Towne Medical Center will participate in the annual Senior Center Health Fair on November 2 at the James City County Recreational Center.

Avalon will hold it's "One Night Without a Home" program/fundraiser on November 2/3.  Participants will spend a night outside in a cardboard box.

After announcements, Brandie turned the program over to Cameya Huffstead.

Day of Caring took place on September 14.  Prior to the event both agencies and volunteer teams submitted information that United Way staff compiled to match projects and teams together.  As a result, more than 540 volunteers were involved, working on nearly 60 projects throughout the community.  The day started with the morning rally where volunteers picked up team t-shirts, enjoyed a donated breakfast, and prepared for a day of hard work and satisfying results.  During the day volunteers painted, cleaned, read, gardened, did yard work, fixed roofs, torn down a house, and generally invested their sweat equity into making the community a better place.  The day concluded with an After Party for Day of Caring volunteers and their families that included dinner, live music and family activities.  From time to materials and supplies to physical labor and tools, the community donated nearly all of what made Day of Caring a success.  A discussion followed regarding Day of Caring impressions from agencies and volunteers who participated and are G.W.A.V.A. members.

Attendees also discussed the concept of organizing and coordinating a speed volunteering event in 2013, along the lines of speed dating, but matching volunteers to volunteer opportunities.

Before the meeting adjourned Cameya led a brief tour of the United Way administrative offices.

The next G.W.A.V.A. meeting will be at Sentara Williamsburg Regional Medical Center on October 25.  For more information see the G.W.A.V.A. program calendar.

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Minutes for June 7, 2012 Meeting

The meeting took place in the Law Enforcement Center (LEC), headquarters of the James City County Police Department.  Brandie Weiler asked meeting attendees to go around the table and introduce themselves.  G.W.A.V.A. Treasurer Carol Schenk reported on G.W.A.V.A.'s bank account balance which solvent.  Brandie announced that one G.W.A.V.A. Professional Development Scholarship has been award to Vicki Sprigg to supplement the costs associated with attending the Grantsmanship Center's two day Essential Grant Skills workshop to be held in September.  

Member's provided dates and information about upcoming events.

Following announcements Sergeant Jeff Vellines led a tour of the LEC for G.W.A.V.A. members.  Among highlights were the fact that the building has a geothermal HVAC system.  It is expected to serve the James City Police Department for several decades.  The building includes space for forensics, evidence storage and investigation, officer workspace, training rooms, class rooms, meeting room space, among other features.  This state-of-the-art facility helps the James City County Police Department provide better protection and service to the community.  

The next G.W.A.V.A. meetings will be September 20.  For more information see the G.W.A.V.A. program calendar.

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Minutes for March 15, 2012 Meeting

The meeting was held on a gorgeous day in the Interpretive Center building at beautiful Freedom Park.  Debi Hardin, G.W.A.V.A. President-elect, opened the meeting and welcomed everyone.  Debi thanked James City County for providing the meeting space to G.W.A.V.A. and Vicki Sprigg for the excellent refreshments.

Melody Porter then presented her experiences, lessons learned and personal incite on the Alternative Break Citizenship school she attended in Managua, Nicaragua last summer.  Ms. Porter received a G.W.A.V.A. Professional Development scholarship to help pay for the cost of attending the conference.  The ABC school is a conference for leaders and students who participate in Alternative Break service trips (i.e. off campus volunteer community service efforts during school breaks).  

About 65 people from at least seven states attended the ABC school. Ms. Porter served as one of three trainers for the 2011 conference and arrived several days early to help prepare seven workshops with her colleagues for the conference.  Some of the workshops covered assessing project effectiveness, ethics of international volunteering, emergency procedures, skills in the field, and literacy and its effectiveness as a political tool.  

Among the most potent lessons gained from her experiences was that literacy is a powerful agent for social change, volunteers can achieve ambitious goals, assessment of programs is critical, on various levels there are significant ethical issues related to pursuing international service projects, and resources exist among colleagues that can be extremely useful to local Alternative Break efforts.

Following Ms. Porter's presentation, Debi Hardin announced that G.W.A.V.A. Professional Development and Program Grant applications are now available.  Applications and guidelines can be found on the web site here.  

Robert, from James City County Parks and Recreation, provided a brief overview of Freedom Park.  He explained that the 601 acre park offers hiking trails, mountain bike trails historical interpretations, the Williamsburg Botanical Garden ellipse and much more.  The Interpretive Center Building is WI FI capable and can be rented for special occasions, but otherwise is open to the public.  GO APE, a tree top adventure course, is scheduled to open later this spring and is expected to attract locals and tourists.

Next, members offered several announcements:

April 5 is the a half day conference focused on senior health hosted by Peninsula Agency on Aging.  Topics will include keeping the mind active, memory, stress, cooking for one, depression and more.  The last day to register is March 30.

April 7 James City County will host several Easter Egg hunts for the community.

April 14 is Avalon's Run the D.O.G. (Duke of Gloucester Street) 5K Race and 1 Mile Fun Run – learn more and register at www.thecolonialsports.com/events and email Kimberly@avaloncenter.org for sponsorship opportunities or to volunteer. 

April 15 to 21 is National Volunteer Week.

Sentara Williamsburg Regional Medical Center's Auxiliary will host several fund raising sales through the course of the year.  For details contact the Marie Bond 220-9265.

The next G.W.A.V.A. meeting will be on June 7. For more information see the G.W.A.V.A. program calendar.


Minutes for February 23, 2012 Meeting

The meeting was held at Housing Partnership, Inc.  Brandie Weiler, G.W.A.V.A. President, opened the meeting and welcomed everyone.  The G.W.A.V.A. treasury is stable, with fund available to fund grants to members and reimburse for meeting costs.

Members attended a presentation by Shandran Thornburgh, Volunteer Services Director at the Virginia Living Museum.  Ms. Thornburgh discussed best practices for dealing with employees and volunteers who exhibit unacceptable behavior.  Among other topics, she noted several standard behavioral types including, the excuse artist, the short changer, the intimidator, the gossip, the whiner, the back-stabber and the Prima Dona.  In dealing with unacceptable behavior, her chief recommendations were to remain calm, state expectations, and communicate positively when faced with such people.  Her talking points can be downloaded here.

Following Ms. Thornburgh's presentation, Brandie Weiler announced that G.W.A.V.A. Professional Development and Program Grant applications are now available.  Applications and guidelines can be found on the web site here.  

Benjamin Goldberg distributed two pages specifically related to volunteering from a recently completed survey conducted to document boomers and seniors attitudes and perceptions about their lifestyles and their communities.  Locally, the Williamsburg Community Health Foundation provided funding to allow for several hundred additional survey interviews to be conducted in the Historic Triangle Area.   The full survey can be found on the Senior Service Coalition web site. 

Members offered several announcements related to weekend events including the Greenwood Christian Academy's first annual luau, the upcoming CDR auction and the Parks and Recreation Expo.  Each of these events will occur the weekend of February 18 to 19.

On September 15 a concert featuring the Parrots of the Caribbean will benefit PIPE  (Providing Indoor Plumbing to Everyone) at the Lake Matoaka Theater.

The annual Plein Air Art Show will take place on September 29 on Duke of Gloucester Street.

The next G.W.A.V.A. meeting will be on March 15. For more information see the G.W.A.V.A. program calendar.

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Minutes for November 3, 2011 Meeting

The meeting was held in the Sentara Williamsburg Regional Medical Center.  Brandie Weiler, G.W.A.V.A. President, opened the meeting and welcomed everyone.  Debi Hardin introduced introduced Kim Van Sickel, Public Relations Consultant at Sentara Healthcare.  Ms. Van Sickel talked about Sentara's experiences using various social media outlets, including Facebook, Twitter, Youtube, Linked-in and Foursquare.

Ms. Van Sickel provided an overview of the Hospital's on-going efforts to engage clients, patients, and the community at-large.  Of particular note is that:

Social media is intended to be interactive.  If something is posted on the Sentara Facebook page staff respond quickly and appropriately.  83% of polls people trust peer recommendations over product advertisements, which reflects the exponentially growing importance of social media outlets. 

Facebook and Twitter are excellent ways to push information to clients, and also to receive feedback from the community - good and bad - about your organization.

Most social media interchanges take place in a public forum.  Compliments can be seen, but complaints are also viewed.  It is critically important that social media sites be monitored.

Sentara has staff assigned to generate content to social media outlets.  If content is not generated regularly social media will prove less effective.  Sentara also uses a monitoring tool to help them respond effectively to social media posts related to Sentara made on the accounts of other facebook, twitter, etc. users.  This gives Sentara staff the opportunity to respond to comments and concerns, as well as improve their services.

Because for many people using social media takes less effort than writing a letter of praise or complaint, it can be a powerful tool for promoting your organization.  However, organizations must be aware of the lack of control of "the message" that is inherent with social media outlets.  

The instantaneous communication made possible through Twitter has implications for all organizations.

Following Ms. Van Sickel's presentation, GWAVA members were reminded about the December 8 luncheon at Colonial Williamsburg's King's Arms Tavern.  The cost is $10.  RSVPs are required.  Any member interested in serving on the Executive Committee in 2012 should contact a current Executive Committee member.  And, dues notices for 2012 will be sent in December.

The next G.W.A.V.A. meeting will be the above mentioned luncheon at the King's Arms Tavern.


Minutes for September 27, 2011 Meeting

The meeting was held in the Bruton Heights Education Center, at Colonial Williamsburg.  Brandie Weiler, G.W.A.V.A. President, opened the meeting and welcomed everyone.  Trish Barner introduced Colin Campbell, the president and CEO of the Colonial Williamsburg Foundation.  Mr. Campbell provided an update on Colonial Williamsburg’s recent programmatic successes and some of the challenges with which the region continues to struggle.

He began his presentation with praise of volunteers supporting the community and, in particular, Colonial Williamsburg.  Without these volunteers the museum could not function.  Mr. Campbell reviewed some of the ways CW enriches and encourages their volunteers to continue giving their time to the institution.  These include educational programs and recognition events.

Mr. Campbell commented on the visitation this year.  The beginning of 2011 was good and CW was on track to match or surpass 2010 visitation numbers, however, weather and the economy have reduced the number of visitors as the year continues.  A very positive change is that school visits are up in 2011 which benefits the entire Colonial Williamsburg organization.

Mr. Campbell recounted the story of a generous donor who has made possible the reconstruction of the Anderson Public Armory and Blacksmith shop in the historic area.  Generous donors are critical to the continued success of Colonial Williamsburg's overall mission.  During the past five years, CW programming has expected beyond July 4, 1776 to include Revolutionary War events.  The history now runs up to 1782.  Interpreters have begun "in the moment" programming.  This programming engages visitors by emphasizing a single event during a house tour, thereby showing visitors how that event affects different areas of the house and the people in it.

CW also introduced RevQuest - a treasure hunt game that takes advantage of cell phone technology to further engage visitors.  10,000 people played RevQuest this year.  Educational Outreach in the form of electronic field trips are on the rise.  In 2010 6,000,000 students were involved in these.

CW staff have learned that twitter and facebook are now important communications tools for their visitors and were able to reach visitors very effectively prior to Hurricane Irene.

Mr. Campbell closed his presentation by emphasizing that marketing is probably the most critical element for the health of our region.  Our region offers major attractions of all sorts, however, organizations are not accustomed to joining forces for the benefit of all institutions.  As a community, there is not as much joint marketing as might be ideal.

At the conclusion of his presentation Mr. Campbell answered questions from G.W.A.V.A. members and was duly thanked for his insightful and educational words.  

Next, attendees offered announcements from the respective organizations.

The Virginia Living Museum has begun a smartphone walking guide, tied to the Civil War.  While in its infancy, the program is expected to grow.

William and Mary's Office of Community Engagement and Scholarship's Make a Difference Day is scheduled for October 15.  For more information contact Elizabeth Miller

On September 29, Avalon will host a program at the W&M Law School about How to Keep Women and Children Safe.

Avalon Community Resources Coordinator, Bridget Casey was introduced to attendees.

Avalon will hold it's "One Night Without a Home" program on November 15.  For more information contact Avalon.

    UPCOMING EVENTS

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Minutes for June 2, 2011 Meeting

The meeting was held in the Schell Memorial Meeting room at the Williamsburg Library.  Brandie Weiler, G.W.A.V.A. President, opened the meeting and welcomed everyone.  Attendees around the table introduced themselves.

Brandie Weiler offered a brief Treasurer's Report, as G.W.A.V.A. Treasurer Carol Schenk was out of town.

Brandie Weiler explained that primary the topic of discussion for the meeting was tracking volunteer information using technology.  To begin with attendees would hear about two methods currently being used, differentiated candidly as volunteer tracking for those with a budget and those without a budget.

Debi Hardin presented the volunteer tracking program Volgistics to the group.  This online based product allows users to store volunteer information in an online database, accessible from any Internet access point.  The data is password protected.  Information about volunteer hours, jobs, locations, skills, as well as birthdays, contact information, email addresses, etc. can be entered into the system.  The cost is largely based on the number of active and archived volunteers that have records for your organization.  An added feature (for added cost) is a touch screen application that allows volunteers to sign in and record their own hours.  Debi provided printed handouts related to Volgistics for attendees to review and reference in the future.

Brandie Weiler explained her use of technology to track volunteer information.  She uses Excel spreadsheets to record volunteer data, including contact information and hours.  The spreadsheets allow Brandie to track hours volunteered by one-time visiting groups (400 to 500 people), as well as the hours of individual HPI volunteers (50-100).  Brandie also uses Excel spreadsheets to track information about community service volunteers.

Rebecca Sheetz offered two additional possible resources for tracking volunteer information: volunteerspot.com (which offers free and paid versions) and signupgenious.com.  Brandie noted she will explore volunteerspot.com to try to learn its strengths and weaknesses.

Following additional discussion on the topic, attendees were invited to share announcements.

Announcements:

The next G.W.A.V.A. meeting will be at 9:00 a.m. on September 27, 2011Presentation by Colonial Williamsburg Foundation President and CEO Colin Campbell.  Bruton Heights School Education Center.


Minutes for March 24, 2011 Meeting

The meeting was held in the conference room at Housing Partnership, Inc.  Brandie Weiler, G.W.A.V.A. President, opened the meeting and welcomed everyone.  

Treasurer Carol Schenk reported the bank balance for G.W.A.V.A. is sufficient to again support Professional Development and Program grants for current G.W.A.V.A. members.

The program featured a presentation by Darla Krupski, Self-Advocacy Coordinator, The Arc of Greater Williamsburg.  Ms. Krupski offered an overview highlighting her experiences and lessons learned while attending the 2010 State Convention "A Life Like Yours: The Journey Continues" celebrating The Arc of Virginia’s 55th Anniversary.  Attendance was supported in part through a G.W.A.V.A. scholarship. 

Darla was both a presenter and an attendee at the Conference.  The Conference goals were to explore ways to increase membership among Arc organizations (beyond clients and their families) and promote self-advocacy programs.  

Her program attracted about 50 people.  Building on the second goal of the Conference Darla highlighted the Arc of Greater Williamsburg's successful Aktion Clubs, which promote self-advocacy through membership clubs that include Arc clients, partnership with the Williamsburg Kiwanis and completing service projects.  The Aktion Club projects have included car washes, pet toys for Heritage Humane Society residents, therapy dolls, and toiletry bags for veterans.  Aktion Clubs teach leadership, team work, and planning while including continuing education opportunities are such as programs at the Muscarelle Museum of Art.  There are 26 members in the Aktion Club at the Arc of Greater Williamsburg.

Darla also shared that as a result of attending the conference she was able to also attend a meeting that included attorneys from the Department of Justice.  A civil law suit related to the Olmstead Act will affect state built institutions that are home to many disabled individuals.   The effort includes expanding the voice for all people with disabilities regarding meeting the needs of Virginia's residents who may have a disability.  The Justice Departments findings letter, addressed to the Governor of Virginia can be found on the Internet here.

Following additional discussion on the topic, attendees were invited to share announcements.

Announcements:

The next G.W.A.V.A. meeting will be at 9:00 a.m. on June 2, 2011.  Topic will be a discussion on using technology to track volunteer data. Location TBD.

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Minutes for February 24, 2011 Meeting

The meeting was held in the Williamsburg Library, Meeting Room B.  Brandie Weiler, G.W.A.V.A. President, opened the meeting and welcomed everyone.  

The program featured a presentation by Melody Porter, Associate Director, Office of Community Engagement and Scholarship, the College of William and Mary.  Ms. Porter offered a Powerpoint Presentation highlighting her experiences and lessons learned while attending the Alternative Break Citizenship School in the Grand Canyon.  G.W.A.V.A. helped fund the trip through a Professional Development Scholarship.

Melody shared various tips, skills and information gleaned from the experience.  Five William and Mary representatives attended the school, among about 60 total participants. The school day was divided between doing service projects and attending workshops.  When working on service projects the importance of education, orientation and training for all participants cannot be over emphasized.

One important aspect of service projects is incorporating a time for reflection by participants of what has been accomplished.  It can be helpful to have outcome measures in mind for this reflection period.

The service project pursued by school attendees was litter eradication.  In this respect the orientation participants received, help inspire them to work long, hard hours to reduce the trash dropped in the canyon.  The very existence of the wildlife (especially the lovable, but unsophisticated condor) is at risk because of the trash.  

Additional information learned during the workshops included:

when preparing for a meeting, there generally are three ways people become comfortable running a meeting -

about fundraising - 

General reflections from Melody on National Parks and the Grand Canyon -

Following Melody's presentation attendees shared announcements for upcoming event:  

The next G.W.A.V.A. meeting will be at 9:00 a.m. on March 24, 2011.  Darla Krupski, Assistant Director/Self Advocacy Coordinator, The ARC of Greater Williamsburg on her experiences attending the 2010 State Convention "A Life Like Yours: The Journey Continues." Conference attendance was supported in part through a G.W.A.V.A. scholarship.  Location TBD.


Minutes for October 28, 2010 Meeting

The meeting was held in the conference room in the Literacy for Life (LFL) offices.  Ginger Bryan, G.W.A.V.A. President, opened the meeting and welcomed everyone.  Members were told that the annual end of the year luncheon has been scheduled for December 9 at 11:30 a.m. at the Kings Arms Tavern.  Cost to members is $10.  Members are encouraged to reserve their place quickly.  Several members paid $10 for the holiday luncheon.

Program Manager Barbara Monteith and Volunteer Coordinator Kay Allen presented information on Literacy for Life, At the Rita Welsh Adult Learning Center.  The program was originally established 35 years ago to assist for College of William and Mary Housekeeping and Dining staff.  Since then it has expanded in terms of activities, clients, and space.  Currently housed in the new Education Building, LFL offers one on one tutoring in all the facets of literacy.  Being literate includes reading, writing, math, computer literacy, health literacy, and other skills. 

70% of LFL learners are categorized as ESOL (English for Speakers of Other Languages).  30% of LFL learners are considered English native speakers in need of assistance.

The economic impacts of low literacy are very high and include health care costs, as well as reduced employment options.

LFL collaborates with numerous local organizations including CDR, the regional jail, and Olde Towne Medical Center.  Tutors work with learners to help learners achieve their goals.  Often a learners will seek a high school equivalent degree, either a GED or an EDP (External Diploma Program, based on life skills (such as balancing a check book, understanding the political process, creating a budget, etc.)).

Most students come to LFL for tutoring, although some off site classes occur.  Tutor and learner meeting off site meet in public locations.  Tutors undergo significant training to allow them to successfully work with learners.

Following the LFL presentation, Treasurer Carol Schenk provided a brief treasurer's report. G.W.A.V.A. finances are in order.  It was announced that Lynda Nestor and Kay Allen are both retiring from their positions.

The G.W.A.V.A. Slate of Officers will be emailed to members in November. 

Following the presentation and the business portion of the meeting, G.W.A.V.A. members were given a brief tour of the new LFL space.

The next G.W.A.V.A. meeting will the 11:30 a.m. holiday luncheon at the Kings Arms Tavern on December 9, 2010.  RSVPs are required.

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Minutes from September 23, 2010 Meeting

The meeting was held in the conference room at the Historic Triangle Community Services Center.  Ginger Bryan, G.W.A.V.A. President, opened the meeting and welcomed everyone.  Treasurer Carol Schenk provided a brief treasurer's report. G.W.A.V.A. finances are in order.  Members were told that the annual end of the year luncheon has been scheduled for December 9 at 11:30 a.m. at the Kings Arms Tavern.  Cost to members is $10.  Members are encouraged to reserve their place quickly.  Several members paid $10 for the holiday luncheon.

Shandran Thornburgh, Volunteer Services Director for the Virginia Living Museum, presented a program on the Strategic Planning Process with an emphasis on volunteers.

During her talk Shandran explained the importance of including staff, volunteers, board members and constituents in the planning process.  Input from all groups is important to the success and support of the end result strategic plan.

Strategic planning is a process by which an organization reviews where it see itself in three to five years in terms of mission, services, funding, etc.  A strategic plan reinforces accountability for organization activities, efficiency, resource allocation, and clarity of mission.

She noted that SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) is often an early step in developing a strategic plan.  Taking each part in turn, participants identify what their organizations do well (e.g. reputation, location, facilities), what needs to be improved (e.g. customer service, challenges to overcome, areas where opportunities exist (e.g. collaboration, technology, grants), and what threats they face (e.g. funding, competition, obstacles).   Sometimes a threat and an opportunity can be the same thing (such as competition) and/or a strength can also be a weakness.  

After SWOT analysis participants must prioritize goals based on the results of the SWOT, create a strategy for achieving the goals, implement the strategy, evaluate the results, and begin anew.

To complete a strategic plan an organization needs to develop its vision (over-arching/broad concept) as well a succinct mission (specific statement of what the organization does).

Shandran shared with meeting attendees the time line of the VLM strategic planning process (which took more than eight months) as well as the survey questions and answers used with VLM volunteers, during the planning.  Shandran also gave attendees copies of the progress report from fiscal year 2009, regarding the strategic plan.  The report reviews each priority action item and notes if the item is under review, in planning or completed.  

At the end of her presentation Shandran shared the VLM Strategic Plan in its printed format.

The next G.W.A.V.A. meeting will be held on October 28 at 9 a.m. in  the William and Mary School of Education Building.  Literacy for Life will host.  For more information click here.

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Minutes from June 3, 2010 Meeting

The meeting was held at Hospice House & Support Care of Williamsburg.  Ginger Bryan, G.W.A.V.A. President, opened the meeting with introductions around the table.  She brought to the attention of attendees that Melody Porter was named 2010 National Alternative Break Awards Staff Person of the Year by Break Away, The Alternative Break Connection.

Benjamin Goldberg reported that three G.W.A.V.A.  scholarship/program applications were received by the May 31 deadline.  The Executive Committee will meet June 8 to review the applications and make appropriate awards.

Focus next shifted to a Panel discussion on experiences using teen volunteers.  The panelists were Teri Christian (Hospice House), Brandie Weiler (Housing Partnership), and Morag Willey (Williamsburg Regional Library).  Teri spoke first.

Hospice House & Support Care of Williamsburg began using teen volunteers about 2007 in response to community and staff interest. Prior to using teen volunteers staff formed an advisory committee to learn from others about successfully incorporating teens into a volunteer program.  Initially the volunteers were recruited through known contacts, family and friends.  There is an education/adjustment process that occurs with the teen volunteers when they come to Hospice.  Most do not know what to expect and arrive feeling some trepidation.

As the teens become acclimated they thrive, bringing with them a youthful spirit which is felt throughout the house.  Teens are used on an individual basis and for team projects.  Individuals bake, clean, keep guests company (with additional training), weed, hang decorations, greet visitors, etc.  Team projects have included the creation of comfort baskets and development of video memories. 

Word of mouth recruiting has been sufficient for meeting volunteer needs.  Currently Hospice has around 25 teen volunteers.  They require an on-going commitment of all teen volunteers.  Teen volunteers bring with them a positive dimension that fully supports the mission of Hospice House.

Brandie Weiler next spoke on Housing Partnership, Inc's use of teen volunteers.  HPI has used college students as volunteers for more than 20 years.  HPI will accept children as young as 10, with an accompanying guardian.  They are limited in the number of hours they can volunteer.  At age 16 limits on hours are no longer needed, however, teen volunteers are prohibited from using power tools.  Recruiting is largely by word of mouth and through community service programs.  HPI is very selective about where and when community service volunteers are allowed to work.

Teen volunteers who need to fulfill a specific number of hours of service are welcome at HPI.  However, they must be willing to work hard or they will not be allowed to continue volunteering for HPI.  Teen volunteers must approach the HPI volunteer coordinator directly and not through an intermediary (parent, parole officer, attorney, etc.).

During a typical summer HPI has volunteer groups on a regular basis.  Often 20 teens volunteer during the week.  Some weekends as many as 200 volunteers may help.  There is an application for individuals and a separate application for groups.  The latter ensures that a contact person is identified for the group.

While volunteering teens are prohibited from texting, responding to cell phone calls (except in cases of emergency) or loafing off.

The final panelist was Morag Willey from the Williamsburg Regional Library.  WRL uses teens for cleric support during their summer reading program.  Teens check in summer reading participants and keep records during the summer reading program.  

WRL has a summer reading volunteer application that is available in May, each year.  Volunteers participate in training sessions so they understand their duties, dress code requirements, and expectations for the program.  The training includes a "how not to behave" skit that has been devised as a result of a few poor volunteer experiences in the past.

For summer reading WRL has between 65 and 75 volunteers.  They must have completed 6th grade to volunteer through the program.  Other volunteer opportunities are limited to an age minimum of 16.  Many summer reading volunteers return each year through their senior years in high school.

At the end of the summer reading program teen volunteers are recognized with a pizza and sundae party.  They receive letters that document their hours worked and often small mementos.

Following the panel discussion G.W.A.V.A. members discussed how, on occasion, teen volunteers can be unreliable, over-committed, or otherwise require extra attention from staff.  When volunteers do not fit with the mission of the organization they should not be used.  It was reiterated that especially in the case of using teen volunteers, close supervision by a paid staff member is a prerequisite for any situation.

Ginger thanked people for participating in the meeting and reminded attendees that the next G.W.A.VA. meeting will be in the fall of 2010.  She wished everyone a great summer and the meeting adjourned.

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Minutes for February 25, 2010 Meeting

The meeting was held at the new Housing Partnership, Inc. building.  Ginger Bryan, G.W.A.V.A. President, opened the meeting by asking Brandie Weiler to share information about the new HPI location with attendees.  Zoned commercial the house was purchased through private support and converted, pro-bono, into office space.  The full basement can provide space for out of area visiting volunteers to stay and HPI now has a warehouse on premises to store materials.  It took 12 months from purchase to renovate the space.

Following Brandie's review of the HPI building, Ginger asked attendees to introduce themselves and share how they hoped to thank volunteers during National Volunteer Week in April, especially given tight budgets which translate to limited funds.  Beyond the effective and traditional personal thank you, ideas included ecards to volunteers, letters of thanks, luncheons varying from events with staff provided food to fully catered sit-down affairs, service award events, email blasts, and recognizing volunteers on web site or other public venues.

Ginger thanked all for their ideas.  She reviewed the upcoming Professional Development Workshop scheduled for March 25, 2010.  Details as of the meeting were included on a hand out.  The PDW will feature Cecily Rodriguez discussing cultural awareness and volunteers.  Current G.W.A.V.A. members can attend for free.  Others may join G.W.A.V.A. to attend.  Registration information is available here.

Members who have not yet paid their 2010 dues were asked to please remit payment ASAP.  

Ginger asked 2009 G.W.A.V.A. grant recipients from Hospice House and the Arc of Greater Williamsburg to report on how their grant support helped them

Linda Osborn and several Hospice volunteers attended the Heart of the Journey State Hospice Conference.  They were able to participate in eight out of 13 workshops and brought back a wide variety of information.  Linda and the Hospice volunteers provided a brief, impromptu workshop on a session they attended related to the Gentle Touch of Energy, presented by  Deny Clark (www.denyenergy.com) .  Linda and the volunteers demonstrated how gentle touch therapy can be shown to hospice caregivers and family members to benefit patients and caregivers.  The keynote speaker was Liz Courain - Director of Volunteer Services at the U of VA Medical Center and previously Executive Director at Madison House (UVA student volunteer center).  Ms. Courain's research data on can be found at www.nationalservice.org.

Next Pam McGregor, Executive Director of The ARC of Greater Williamsburg, thanks G.W.A.V.A. and reported on the two G.W.A.V.A. grants that supported her organization. Grant support supplemented expenses related to attending the ARC of Virginia state conference, where she was asked to make two presentations.  In particular Pam made a presentation on how to establish a Self-Advocacy Program.  She led role playing during the session to teach good greeting scenarios and poor scenarios.

The second grant will enable the ARC of Greater Williamsburg to implement volunteer training workshops.  Pam emphasized that they do not engage in medical treatments.  The Training sessions concentrate on teaching volunteers about how to interact safely with clients.  The sessions also serve as a venue to thank volunteers.

Following presentations there was discussion on accepting court mandated volunteers.

Ginger reminded attendees that the next G.W.A.VA. meeting will be the Professional Development Workshop on March 25, at the James City County Library.

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Minutes for October 29, 2009 Meeting

 The meeting was held at Sentara Williamsburg Regional Medical Center in the Williamsburg Room.  Melody Porter, G.W.A.V.A. President, opened the meeting with introductions.  Each member shared one idea of how they evaluate and assess their programs, in addition to their name and organization/agency affiliation.  Ideas included the following:

 

Speaker & Discussion

Margaret Cullivan introduced Cathy McCoy from Sentara Williamsburg Regional Medical Center.  Ms. McCoy presented on the new ECare system used by Sentara – a computerized records system that allows seamless sharing of information between doctors, medical staff and patients that went live at Sentara on September 12, 2009.  Members asked questions and received feedback.

Officer Elections

Melody Porter presented the slate of officers as developed by the Executive Committee. : 

o   Ginger Bryan, President (was recently appointed Vice President with Linda Lockwood’s departure)

o   Brandie Weiler, Vice President

o   Carol Schenk, Treasurer

o   Benjamin Goldberg, Secretary

o   At Large: Janet Gonzalez, Melody Porter (past president)

She asked for nominations from the floor.  Receiving none, the slate was put forward for a voice vote.  The slate was unanimously approved.

 Upcoming Programs & Professional Development Workshop

The membership discussed ideas for programs and the PDW for next year.  There was general agreement that it is important to keep the PDW going even in thin economic times, to elevate the profession.  Margaret Cullivan offered to host the workshop at Sentara.  Several topics were proposed, including:

∑         Generational gaps/differences among volunteers and how to negotiate them (Margaret Cullivan has a name of a presenter from Richmond)

∑         Cultural and linguistic diversity among volunteers (Deborah Elliott has contact – Cecily Rodriguez)

∑         It was discussed that both topics could be addressed under the general heading of diversity and volunteers; one session in the morning, one in the afternoon

For membership meeting programs, an idea was put forward to have programs/members share information about their work, including showcasing awards that their volunteers have won, and sharing best practices about aspects of volunteer administration.

 

Presentation by Professional Development Grantee

Shandran Thornburgh from the Virginia Living Museum presented her findings from her recent attendance at the Association of Zoo and Aquarium conference, supported in part by a Professional Development Grant by GWAVA.  Her presentation began with an energizer game involving Dixie cups, Q-tips and straws (ask us about this one – it’s really fun!).  She then proceeded to share her best tips from various workshops, and those notes are below.  Shandran has also shared the VA Living Museum’s media policy with us; email gwava.email@gmail.com for a copy.

 Announcements

∑         Renew your membership now!  Applications are on the website – gwava.org

∑         Holiday Luncheon - $10 – RSVP by November 17; will be December 10, 11:30 am at the King’s Arms Tavern

 

AZA Presentation for GWAVA 10/29/09 – Shandran Thornburgh

THANK YOU!

 Important for me to go:

 

Attended mostly volunteer administration sessions

Social Networking/Social Media

 Youth Volunteer Programs

 Staff Supervision of Volunteers

Volunteers need to meet the needs of the organization

Match skills and intere sts – that is the first key

2nd key:

3rd Key: 

4th Key:

 Conservation Message - Do visitors get it?

 Promoting your program through reporting

 Pitfall: reporting numbers without meaning, A body count followed by # of hours doesn’t tell as much; it’s out of context. When reporting, put in context!

 Ask: what is the true reason for reporting? If volunteers are having an impact, there should be something to proclaim on a regular basis

 Think about:

The G.W.A.V.A. holiday luncheon will be held at Kings Arms Tavern on December 10 ($10 cost per attending member).

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Minutes for September 24, 2009 Meeting

The meeting took place in the Greater Williamsburg Chamber and Tourism Alliance conference room.

The meeting began with an introduction and welcome from Melody Porter.  Attendees introduced themselves and offered their thoughts on recent successful volunteer events and lessons learned from them.

Melody announced that grants totaling $800 were made to G.W.A.V.A. members.  Specific recipients included the Arc of Greater Williamsburg, Hospice House and Support Care of Greater Williamsburg, Virginia Living Museum and Child and Family Connection.

Benjamin informed members of G.W.A.V.A.'s treasury balance and noted the only expense during the summer was for scholarships.

Kyra Cook, Manager of the Historic Triangle Collaborative, presented findings and analysis about a survey conducted earlier this year that focused on young professionals and their opinions of the Greater Williamsburg area.  Geared toward professionals between the ages of 20 and 40, the survey begins to explore issues facing the community when attracting and retaining young professionals to the area.  Because young professionals can be a vibrant, energetic, engaged group in any community, their presence is socially and economically desirable.

Seven indexes help gauge young professionals' interest in an area:

There is a perception that Williamsburg is unaffordable and does not pay high enough wages.  On the remaining five indexes Williamsburg meets or exceeds national trends.

Analyzing other results the survey suggests Young Professionals are more likely to be transplants than come from the area.  When compared to national statistics, Williamsburg area young professionals are somewhat more likely to move within four years of coming to the region.

Many young professionals also prefer "no guilt" volunteering (i.e. volunteer opportunities that allow them to give their time for a finite project and be done).

Local government, nonprofits, businesses and residents need to be aware of these findings.  How they will be incorporated into future long-term planning has not yet been determined.  The power point presentation can be reviewed here.

After Kyra Cook's presentation, G.W.A.V.A. members discussed the findings and made announcements.  

Upcoming G.W.A.V.A. meetings are on October 29 at the Sentara Williamsburg Regional Medical Center.  The G.W.A.V.A. holiday luncheon will be held at Kings Arms Tavern on December 10 ($10 cost per attending member).

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Minutes for May 28, 2009 Meeting

The meeting took place in the Patricia Schell Memorial Meeting Room at the Williamsburg Library.  

The meeting began with an introduction and welcome from Melody Porter.  Attendees introduced themselves and offered their thoughts on a document titled "Seven steps to achieve effective volunteer support."  The steps listed are:

  1. Define why you need volunteers
  2. Design valuable volunteer opportunities
  3. Recruit carefully
  4. Screen, interview and place cautiously
  5. Bring them on board with training
  6. Recognize. Recognize. Recognize.
  7. Follow-up effectively

After some discussion on the importance of all of these steps, Melody reminded members that the deadline for G.W.A.V.A. Professional Development and Program grants is May 31.

Melody also reported that the Professional Development Workshop in March was a success, with Lou Gomez, of the Growth Coach, speaking to Workshop attendees about strategic planning their professional and personal lives.  Melody submitted a Letter to the Editor during April's National Volunteer Week to highlight G.W.A.V.A. and volunteers.  The G.W.A.V.A. treasury remains stable.

Pam McGregor started her presentation by noting that people are aware of CDR and Special Education in the community.  They work with individuals with intellectual or physical disabilities from birth through high school.  However, after high school they cannot provide assistance.

The Arc of Greater Williamsburg has been serving adults with intellectual and developmental disabilities for more than 30 years. Today the Arc offers clients Self-Advocacy (education), Adapted Wellness (fitness) and Quality of Life (social/recreational) programs. The Arc conducts more than 10 activities each month.  In 2008 they offered 14,000 hours of respite to families through 3400 activities.  Programs include math education, life skills training, yoga, aerobics, arts and crafts, dances, movies, games, basketball clinics, and more.  The Arc enjoys collaborations with the Muscarelle Museum, Kiwanis Club, and has an especially close relationship with William and Mary students who volunteer at the Arc.  Other supporters include churches, hish schools, YMCA, and the library.

Following Pam's presentation she noted that the Arc will partner with several restaurants during the summer as a fundraiser.  

It was also announced that the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services will be renamed the Department of Behavior Health Developmental Services.  The Office of Student Volunteer Services at the College of William and Mary will soon merge with another area and be known as the Office of Community Engagement and Scholarship.

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Minutes for February 26, 2009 Meeting

The meeting took place in the Board Room of Building C at the Mounts Bay James City County Government Complex.

The meeting began with an introduction and welcome from Melody Porter.  Attendees introduced themselves and offered ways their agencies might collaborate with other G.W.A.V.A. members and the entire community.

G.W.A.V.A. Treasurer Brandie Weiler provided a brief report on G.W.A.V.A. resources.  In response to a question about how funds are used Melody noted they primarily support membership activities which include the December luncheon, the Professional Development Workshop, supplies, and annual membership scholarships.

Thomas Little, Chief of Eligibility with James City County Social Services provided an excellent overview of available assistance programs,  eligibility requirements, how he sees the economic climate impacting services offered, and how G.W.A.V.A. members might be able to help.  Some highlights include:

Programs Administered by James City County Social Services for eligible James City County residents (all programs are locally administered).

Temporary Assistance for Needy Families (TANF) provides temporary cash assistance to eligible needy families with children.

The Energy Assistance Program assists low-income households in meeting immediate home energy needs.

The Supplemental Nutrition Assistance Program (formerly Food Stamps) provides benefits to low-income households to purchase nutritional food items from United States Department of Agriculture Food and Nutrition Services authorized retailers

The Medicaid Program, established under Title XIX of the federal Social Security Act, enables states to provide medical assistance to public assistance recipients and other low-income individuals and families who require medical care.

Mr. Little explained there has been an increase of approximately 35% in program assistance since January 2008.  In general applications have continued to rise over the last four years.

He noted the Food Assistance Network is a local network of churches, nonprofit social service agencies, and schools that work to educate the community about assistance programs that are available.  

Mr. Little shared the web site vafood.org as an on-line resource for submitting an application for all assistance programs and as well as documents that outline the programs and printable applications. 

Following Mr. Little's presentation G.W.A.V.A. members discussed the assistance programs with Mr. Little.  

At the end of the meeting Melody reminded members to about the upcoming Professional Development Workshop on March 27, 2009.  Workshop information is available on the G.W.A.V.A. web site here.

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Minutes for November 6, 2008 Meeting

The meeting took place in the Williamsburg Room on the Campus of Sentara Williamsburg Regional Medical Center.

The meeting began with an introduction and welcome from Benjamin Goldberg.

Margaret Cullivan announced that SWRMC will be running a mock emergency program on December 5.  Volunteers to assist with this drill should contact Debi Hardin.

Speakers Don West Director of Support Operations and Jaime Sanderson, Director Of Education reviewed the hospital's disaster preparedness plan.  The plan includes consideration related to communication, resources and assets, safety and security, staff responsibilities, clinical activities, and utilities.  Each of these six areas have been thoroughly reviewed and procedures put into place to ensure everything will be operational should an emergency occur.  There are back up procedures and resources in place to allow the hospital to maintain a safe, healthy and secure campus in the case of a natural or manmade disaster.

Rene Brown, Planetree Health Resource Center Librarian, also presented a brief overview of the Planetree consumer health library located in Sentara.  Resources are intended for patients and families, as well as medical professionals.  The library is open 24/7.  The Planetree volunteer helps stock library satellite areas located throughout the hospital and maintains the book display.

Benjamin Goldberg thanked hospital staff for their presentations and hospitality.

Announcements from the group:

Nominations for G.W.A.V.A. Executive Committee Officers should be given to Executive Committee members for consideration.

Professional Development Workshop ideas can be forwarded to Executive Committee members.

The next regular meeting is scheduled for Thursday, December 11, 2008 at the Kings Arms Tavern, Colonial Williamsburg. This will be the annual luncheon.  RSVP and $10s are required by December 1 to attend.

 


Minutes for June 5, 2008 Meeting

The meeting took place in the Hancock Geriatric Treatment Center on the campus of Eastern State Hospital.

The meeting began with an introduction and welcome from Deborah Elliott, Volunteer Coordinator at Eastern State Hospital.

Brandie Weiler, Treasurer, reported the treasury is sound with approximately $4,000 in the account. At the suggestion of a G.W.A.V.A. member, the executive committee will begin exploring ways to use these funds to benefit the membership and community.

Brandie Weiler and Zena Myall briefly discussed their experiences at the 2008 Virginia Conference on Volunteerism and Community Service held in Virginia Beach. G.W.A.V.A. provided both partial scholarships to attend the conference this past April. Zena and Brandie agreed the conference was not as informative about Americorp volunteers as they thought it would be (recommended web site www.cns.gov). They especially appreciated a presentation on "The Fine Art of Supervising Volunteers" and the presentation of the Governor’s 2008 Volunteer Award for nonprofit group to the 2007 Jamestown Volunteer Sub-committee.

Next, Melissa Evans gave a presentation on the priority of recovery from mental illness. She emphasized that an important part of this process is support from the community and that patients truly wish to be valued and have meaning in their lives. Melissa discussed principles of recovery, empowering language, Wellness Recovery Action Plans, and recovery in general.

President Goldberg thanked Eastern State staff for their presentation and hospitality.

Announcements from the group:

George Spellman mentioned planning activities by local health agencies to create a master plan for the community.

Brandie Weiler promoted the PIPE fund raiser of June 7 called Paella Cookoff & Sangria Party sponsored by LaTienda.com Also HPI is piloting a youth program this summer from June 25 through July for volunteers from 14 to 19 years of age.

Lynda Nester promoted the OTMC back to school physicals June 26.

Deborah Elliott promoted the ESH yard sale on June 13th from 9 a.m. to 3 p.m. to benefit the Pet therapy program. She also praised the Jamestown High School volunteer Step Program.

The next regular monthly meeting is scheduled for Thursday, September 25, 2008 at Colonial Williamsburg. Featured speakers will be from Colonial Williamsburg and Leave a Legacy.

 


 

Minutes for February 28, 2008 Meeting

The meeting took place at The James City County Government Complex, Building C.  The meeting began with introductions from the attendees.

President Goldberg read a resolution for out-going president Carol Schenk and presented her with a gift certificate to Olive Garden, since she missed the installation meeting there.  Brandie Weiler, Treasurer, reported the treasury is sound with approximately $3000 in the account.

Joe Burkart was the guest speaker from VolunteerWilliamsburg.org.  VolunteerWilliamsburg.org is a newly formed referral source for non-profit agencies that links talented citizens in the area with the needs of non-profit agencies.  The Williamsburg Chamber of Commerce is supporting this effort and hopes that the focus on professional volunteers for short-term skilled volunteer opportunities will not only assist the non-profit agencies in the area, but also the new resident who has moved into this area and looking for opportunities to give back to their community.  Primarily, VolunteerWilliamsburg.org is recruiting from the retired population and will launch their web-site in mid-April.

President Goldberg thanked Mr. Burkart for his presentation and presented him with a memento of the organization’s appreciation for speaking at the meeting.

Announcements from the group:

Carol Schenk and others indicated they had been contacted by Wake Forest Gospel Choir who will be in the area on March 12 and were looking for ways they could volunteer in the community.  Both Brandie Weiler, Housing Partnerships, and Zena Myall indicated they also had been contacted by the choir.

G.W.A.V.A. has a meeting planned for Thursday, March 27, 2008 at the James City County Library.  The guest speak will discuss large scale volunteer coordination.

The next regular monthly meeting is scheduled for Thursday, May 29, 2008 at Eastern State Hospital.  Featured speakers will be from Leave a Legacy and Eastern State Hospital.

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Minutes for January 31, 2008 Meeting

The Officer Installation meeting took place at the Olive Garden Restaurant on Richmond Road.  The meeting began with introductions from the attendees.

Because outgoing G.W.A.V.A. President Carol Schenk was unable to attend, 2008 G.W.A.V.A. President Benjamin Goldberg, provided a brief overview of events in 2007.  These included:

2007 G.W.A.V.A. Executive Committee Officers were:
Carol Schenk, Janet Gonzalez, Brandie Weiler, and Benjamin Goldberg

In 2007 The executive committee met most months to plan meetings, including the Professional Development Workshop, and talk shop.

G.W.A.V.A. members had meetings in February, March, May, September and December. Meetings covered topics such as Hospice services in Williamsburg, Housing Partnership, and Olde Towne Medical Center. Our annual Professional Development Workshop featured presentations by Michael Travis and Rona Vrooman.

Goldberg continued by reading the following resolution commending Schenk for two years of service as G.W.A.V.A. President:

Resolution Recognizing the Leadership, Camaraderie and Expertise that Carol A. Schenk, H. R. Specialist has willingly offered to the Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) during her 2006-2007 tenure as President

Whereas, Carol is an H. R. Specialist for James City County as well as Volunteer Services Coordinator for said municipal body; and

Whereas, Carol has served as President of G.W.A.V.A. from 2006 through 2007, graciously continuing her regime during the Jamestown 2007 commemoration to ensure the job got done; and

Whereas, G.W.A.V.A. members have remained involved, interested, educated and well fed, through their association with this organization; and

Whereas, It stands to reason that Carol is an intelligent, good humored, talented, tenacious, organized, and tremendous asset; therefore,

Be It Resolved, That the membership of G.W.A.V.A. do hereby thank Carol and heap vast quantities of praise upon her for a job extremely well done.

Be It Further Resolved, That as past-president and 2008 secretary Carol can look forward to even more G.W.A.V.A. responsibilities.

Goldberg finished by naming the 2008 G.W.A.V.A. Executive Committee and briefly outlining activities planned for 2008:

First, the Executive Committee meets at Books-a-million at 9 a.m. on the second Tuesday of these following months: February, March, April, May, September, October, November and maybe even June and August.

The meeting schedule was reviewed and can be accessed on the web site here.

Goldberg finished his review by asking members to consider serving on the executive committee in 2008 or 2009. 

Lunch was served and members ate and talked until the meeting was adjourned.

 

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Minute Archives

Minutes for September 27, 2007 Meeting

The meeting took place at Olde Towne Medical Center (OTMC).  The meeting began with introductions from the attendees.

Lynda Nestor explained some of the operation, logistics, history, and mission of OTMC.  The center is a public-private partnership created in 1993 to address the needs of the region's medically un- and under-served.    OTMC sees more than 1,000 clients each month.  They offer a full range of medical services.

Executive Director David Pribble and Clinical Director Martha Klinner spoke with G.W.A.V.A. members about the many services offered.  They touched on who funds OTMC.  The clinic relies heavily on volunteers for professional, clerical, and general support of the operation.  There are 14 volunteer dentists, 20 volunteer physicians and all told about 75 to 100 volunteers each month.

Lynda led the G.W.A.V.A. members on a thorough tour of OTMC following the presentations.

From Left: Lynda Nester, OTMC Volunteer Coordinator, David Pricle OTMC, Executive Director, and Carol Schenk, G.W.A.V.A. President

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Minutes for May 24, 2007 Meeting

The meeting took place in a house being constructed by Housing Partnership, Inc. in the City of Williamsburg.  The meeting began with introductions from the attendees.

Abbitt Woodall explained the operation, logistics, and mission of Housing Partnership, Inc. (HPI).  The agency was founded 22 years ago and continues to provide construction services to low income residence of James City County, the City of Williamsburg, and York County.  The majority of the construction work is completed by volunteers.  HPI receives most of its funding locally and is not partnered with a national organization.  HPI most often completes emergency home repairs, including water heater replacement and roof and siding repairs.  On occasion the agency also builds handicapped accessible ramps, paints houses, and builds new homes.

Brandie Weiler offered an overview of the HPI volunteer program.  Volunteers complete most of the construction projects that HPI undertakes.  Volunteers include skilled and unskilled workers, who receive training.  Since 1985 HPI has had over 20,000 volunteers, donating 100,000 hours.  HPI draws their volunteer pool from high school and college students, civic organizations, religious organizations, their own core volunteers, and many other groups in the area and throughout the country.

Attendees of the meeting toured the house, still under construction.  

Abbitt Woodall, HPI Executive Director

Brandie Weiler, HPI Volunteer Coordinator

Recorded by Benjamin Goldberg, Secretary

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Minutes for February 22, 2007 Meeting

The meeting began with introductions and announcements from the attendees. Drew Stelljes reported that student interest in Domestic and International Service trips is extremely high at William and Mary.

Elaine Cannon noted that not only is 2007 America’s 400th Anniversary, it is also Jamestown Settlement’s 50th birthday.

Erin Pitre reported that Avalon is recruiting volunteers who can teach critical life skills courses to clients.

Margaret Cullivan announced the 2007 Plantree conference will be in Williamsburg. They expect about 1000 attendees.

In the absence of Linda Kay Russell (sick with the flu) Carol Schenk offered a brief overview of the COVAA conference in Denver, Colorado (December 2006). The conference was exhausting and inspiring. Linda is on the Professional Development committee and will continue her involvement, representing G.W.A.V.A. in the process. As more information is available it will be shared with the members.

Information about the upcoming Professional Development Workshop (March 22, 2007) and revised membership rosters were distributed.

Linda Osborn, Barbara Graebener, and Teresa Christin described, explained, and illustrated how Hospice House and Support Care operates, including the use of volunteers. Hospice House is a welcoming environment. Some volunteers are directly involved with guests, others help in clerical, maintenance, other support and roles.

While Hospice House has been operating for only five years, Hospice Support Care has been in the Williamsburg community for 25 years. It is only one of three hospice programs on the east coast that has no fees. It is a volunteer program and does not provide direct medical care.

The house has four beds for terminal guests and/or respite care. Hospice also provides in-home support throughout the community.

Following the remarks by Hospice staff, G.W.A.V.A. members were treated to a brief introductory video about Hospice as well as a tour of the facility.

Recorded by Benjamin Goldberg, Secretary

(left to right): From Hospice House Linda Osborn, Barbara Graebener, and Teresa Christin and Carol Schenk, G.W.A.V.A. President.

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Minutes for November 16, 2006 Meeting 

 The meeting began with introductions and announcements from the attendees.  Abbitt informed the group of an upcoming event in March, 2007 – Paint the Town where over 400 volunteers will be needed to repaint houses in the Williamsburg area. 

Carmen Blair talked about the wish list for families but said most of the families have been adopted by Colonial Williamsburg or the Va Gazette. 

Zena Myall talked about the holiday tree decorating at the Outlet Mall. 

Carol Schenk informed the group of the upcoming conference in Denver “Congress of Volunteer Administration Association” - December 4 – 6.  GWAVA is offering a $500 scholarship if anyone can attend to represent our group.  Linda Russell indicated she would be interested and will follow-up and report back to the group at the February/March meeting. 

The Annual Holiday Luncheon is scheduled for Tuesday, December 5 at Sal’s Restaurant in the Williamsburg Shopping Center. 

Lynn Smith was the guest speaker and talked with the group about past events for 2007, her challenges in staffing for events not located in the local area and upcoming events.  She reported that overall the initial signature event “The Godspeed sail up the east coast was a huge success and she got much participation from civic groups.  The next large event was collaboration between Yorktown 225 and Jamestown 400th since Yorktown Day happens every year it was just expanded to four days to help celebrate the 225 anniversary of the surrender at Yorktown.  The next signature event was Jamestown Live where over 50 students were brought to Jamestown to participate in a web-cast program.  Thousands of students participated int he web-cast across the state.  All of these events are leading up to the signature event in May.  The challenge will be to get enough volunteers as there are other events happening that same weekend like the Michelob Golf Championship and college graduations throughout the state of Virginia.


Minutes for September 28, 2006 Meeting

Sentara Williamsburg Community Regional Medical Center

Present:

The meeting was called to order by President Carol Schenk.  

Treasurer’s Report:

The Treasurer, Lynda Nestor, could not attend so no treasurer's report was presented.

Other Business:

Introductions and announcements were made by all present.  Schenk introduced meeting hosts Margaret Cullivan and Brandie Weiler.

To facilitate the walking tour, Cullivan painted a vivid portrait of the new hospital for those attending the meeting. She noted that the campus is 130 acres, explained patient room designs, outlined what buildings are on campus and discussed layout of the main hospital building.  Cullivan also explained how the Get Well network is integrated into the hospital, patient security and safety considerations and the Planetree model.  There are 145 beds in the hospital, plus several rehabilitation beds that have been approved and will be added soon.

Cullivan took the G.W.A.V.A. members on a tour of the new hospital facility including the lobby, maternity, chapel, several gardens, cafeteria, and patient rooms.  Following the tour, Sentara Williamsburg Regional Medical Center treated G.W.A.V.A. members to lunch.

Recorded by Benjamin Goldberg, Secretary

 

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Minutes for June 21, 2006 Meeting

Eastern State Hospital

Present:

The meeting was called to order by President Carol Schenk.

Carol distributed a current G.W.A.V.A. roster and announced upcoming events. G.W.A.V.A.’s next meeting will be in September. It is hoped the location will either be at the new Sentara Williamsburg Community Hospital or Hospice House. The holiday luncheon is scheduled for December 13th (George Spellman’s wedding anniversary) and the Professional Development Workshop will be in March 2007.

Treasurer’s Report:

The Treasurer, Lynda Nestor, reported that G.W.A.V.A. is financially solvent with $4037.91 in the account and few current expenses.

Other Business:

Introductions and announcements were made by all present. Of particular note:

Sentara Williamsburg Community Hospital will move to its new location on August 17th. There is a community open house scheduled for September 16th from 2p.m. to 5 p.m.

The new executive director at Avalon is Robin Bledsoe. G.W.A.V.A. members may wish to investigate goodsearch.com a search engine that offers users the opportunity to designate a charity to receive support as a result of their use of www.goodsearch.com.

The College of William and Mary Volunteer Fair is scheduled for September 5 and the college volunteer directory update is nearly complete.

George Spellman offered a brief recent history of Eastern State Hospital (ESH) and introduced the ESH Labyrinth as a concept. This week the state legislature approved funding of $59 millions to build out the next phase of ESH. The future of ESH is bright.

The ESH Labyrinth is a place to focus your thoughts, contemplate life and reflect on anything you deem appropriate. It is not a maze, but a path within a large circle intended to offer the opportunity to think, walk, and rejuvenate. George suggested people focus on something important to them as they walk through the Labyrinth.

Following the walk through the Labyrinth the meeting adjourned to the Dream Shop to learn about the shop and look at the merchandise.

Recorded by Benjamin Goldberg, Secretary

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Minutes for September 15, 2005 Meeting

The meeting was called to order by President Elect, Carol Schenk, in the absence of President, Rita Murphy.  Introductions of all present were made. 

Treasurer’s Report:

The Treasurer, Trisha Hunsaker, reported that G.W.A.V.A. is financially solvent. 

Jamestown 2007:

Carolyn Rhodes, chair of the Volunteer Sub-Committee for Historic Triangle Jamestown 2007 Host Committee,  gave an overview of 2007 – 400th Birthday USA.  There are federal and state commissions, a host committee.  Many significant events are already planned and/or in place.  Training modules for volunteers will be available on CDs and more information will run on Channel 48 by the end of September.  The mission of the Volunteer Sub-committee is to “create a volunteer network to support educational programs, events and activities for Jamestown 2007 and the Host Committee”.  Interested Volunteers can send E-mail to vols2007@cwf.org or call 757-220-7008 to learn more. 

The group brainstormed on ways to get volunteers and volunteer groups involved.  Information was passed out on the 2007 Volunteer Office. 

By February 2006 volunteer needs will be in place, an application for volunteers will be online in November 2005.  On May 13, 2007 Anniversary Weekend, a 3 day event will be held at the 2 Jamestown sites and one other place to be determined. 

Community Leadership Service:

Margaret Cullivan introduced Carol Wilson presented information on the Community Leadership Service Program.  There will be a class of 25 retired people and other interested persons seeking to learn more about the community.  The classes run for 8 weeks one full day each week.  They will be encouraged to consider assuming volunteer leadership roles in the community.  The program was started in 1993 and has 125 alumni.  Cost is $300, with scholarships available.  Brochures with additional information were given out to those present. 

Other Business:

Everyone was reminded of the Professional Development Workshop to be held at the Jamestowne Settlement on Thursday, November 3.  Topic will be on legal concerns in volunteering.  Two local Attorneys will be presenting workshops.  Application forms are on the G.W.A.V.A. website. 

Announcements:

Avalon: Trisha Hunsaker reminded everyone that October is Domestic Violence Month.  There will be a Candlelight Vigil held at Bruton parish Hall on October 17.

 Big Brothers Big Sisters:  Adults are needed for 1 hour per week to work with children and follow up on them.  This will be done through the W/JCC schools.  The agency is looking for businesses to adopt a school.  The agency is also presenting Senior High School Day on October 12.  Many topics will be presented, including one on volunteering.  A panel of volunteers will talk about volunteering after graduation.

Recorded by Janet Gonzalez, Secretary 

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Minutes for May 19, 2005 Meeting

The meeting was called to order by President, Rita Murphy.  Introductions of all present were made.

Treasurer’s Report:

The Treasurer, Trisha Hunsaker, was unable to be present, but President Murphy reported that G.W.A.V.A. is financially solvent.

Professional Development Workshop:

PDW is scheduled for November 3, 2005 at Jamestowne Settlement. The Executive Committee is considering possible presentations and welcomes suggestions form the general membership.

Margaret Cullivan told the group about Sentara WCH’s plan to use a grant for providing drumming circles to employees as well as training some employees as trainers for drumming circles.  She suggested this might be an possible program to present at PDW.

Other Business:

George Spellman called the group’s attention to a series of conferences being held on a regular basis by the Founders’ Forum from 8:00 to 10:00 AM.  He distributed copies of a handout from a conference he had attended recently.

Margie Weiler and Carol Schenk are serving on the volunteer committee for Jamestowne 2007.  They suggested that some time be allotted at a future G.W.A.V.A. meeting to discuss the role which G.W.A.V.A. might play at Jamestowne in 2007.

Mike Person called the group’s attention to a new collaborative program of the ARC and the Kiwanis Club which looks for volunteer opportunities for ARC participants in the community.

The meeting was adjourned and Robert Graves, the new CEO of Sentara WCH was introduced BY Margaret Cullivan. 

Mr. Graves gave a presentation which he has given to civic groups in the area which described the new hospital and many of its unique features.  He provided G.W.A.V.A. members with a brochure which gave floor plans, services and an explanation of the Planetree approach to holistic health care.

Recorded by Janet Gonzalez, Secretary

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Minutes for March 17, 2005 Meeting

coming soon


Minutes for the September 16, 2004 Meeting

President Benjamin Goldberg opened the meeting.  The sign-in sheet was passed around.  The agenda was altered to let Colin Campbell, the guest speaker, talk first.  Benjamin introduced him and gave his background.

Colin Campbell spoke about the volunteer program and organization at Colonial Williamsburg and addressed important issues to keep in mind while managing volunteers.  He mentioned that Colonial Williamsburg has approximately 950 active volunteers, 140 of which are youth.  He suggested ways of utilizing highly specific and talented volunteers in order to maximize resources, and the importance of youth volunteer programs.  He discussed dealing with controversial issues and how to be sure to give volunteers the recognition they deserve.  He then answered questions from G.W.A.V.A. members present at the meeting.

 G.W.A.V.A. members took a short break and then reconvened.  Trisha Hunsaker gave the treasurer’s report.  She stated that at present there is really no money moving in the checking account and that we are in sound financial shape. 

 Announcements:

 The registration forms for the annual G.W.A.V.A. Professional Development Workshop being held on November 4th, 2004 at Jamestown Settlement were passed out.  Please sign up and spread the word.  The speakers at the workshop are Deidre Connelly, Ph.D and Kelly Crace, Ph.D. 

 Avalon will be having a Candlelight Vigil on October 18th at 7:00pm in the Williamsburg Regional Library Auditorium and a Personal Safety Workshop on October 9th at 10am in the Historic Triangle Building Community Room for Domestic Violence Awareness Month.  These events are free and open to the public. 

 Chippokes Plantation will be having their 8th annual craft show and festival October 29-31 from 10am-5pm in Surry, Virginia

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Minutes for the March 18, 2004 Meeting

 

 The meeting was held in Conference Rooms A&B at the Historic Triangle Community Building, 8:30 a.m. until 10:10 a.m.  Benjamin Goldberg welcomed the attendees and asked the attendees to introduce themselves and what agency they were with. 

 Trish Hunsaker reported that the checkbook is being audited since we’ve changed Treasurers but that we appear to have received most of our membership renewals.

Benjamin asked the group to vote on the updated by-laws.  They were passed unanimously.

 Deidre Connolly was the guest speaker.  Deidre is a Sports Psychologist at the College of William and Mary working with coaches and athletes.  Ms. Connolly spoke to the group about ways to Create and Sustain Motivation.  She also told the group that the Counseling Center at William and Mary has information available.  Her main points were Goal Planning verses Goal Setting.  Figure out what your resistance is about; work yourself to get thing done and that most of us don’t change our behavior unless something is painful

 Benjamin thanked Ms. Connolly for her informative presentation and asked the group if anyone had any announcements.

 ANNOUNCEMENTS:

 Dream Shop at Eastern State Hospital has many wonderful items.  Just follow the white signs once you get on the grounds of Eastern State.  Open Monday – Friday 10:30 a.m. to 6:00 p.m. 

April 21 – Mini Conference – Independent Living – Motivate, Modify and Move.  Contact Janet Gonzalez for more information.  Conference will be held at Bruton Heights Building. 

April 18 – April 24 – National Volunteer Recognition Week. 

May 31 – Deadline for G.W.A.V.A. Scholarship applications.

The next G.W.A.V.A. meeting will be on May 20 2004.  Location to be determined. 

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Minutes for the May 22, 2003 Meeting

The meeting was held in the Patricia Schell Meeting Room at the Williamsburg Library, 8:30 a.m. until 10:00 a.m.  Benjamin Goldberg welcomed the attendees and introduced Bob Hershberger, executive director of the Williamsburg Area Chamber of Commerce.

Janet Gonzalez presented the treasurers report.  G.W.A.V.A. has $3,072.53 in assets. 

Benjamin turned the floor over to Bob Hersherberger. Mr. Hershberger spoke to the group about the Chamber’s membership of 850, programs in the community, volunteer leadership and goals.  He noted that the Chamber seeks to educate the community on business issues, including political ones, that affect everyone.  With regard to volunteers, Mr. Hershberger stated that Chamber ambassadors are volunteers who take the pulse of chamber members to ensure the organization has up to date information and is fulfilling the needs of its membership.  The leadership board and committees are made up of member volunteers as well as the Service Core of Retired Executives (SCORE).  Mr. Hershberger discussed a number of issues ranging from NPO advertising with the chamber to public/private partnerships in the community during the question and answer period following his presentation. 

Benjamin thanked Mr. Hershberger for his informative discussion with the group.

Benjamin reminded members that Professional Development Scholarship applications are due on May 31, 2003.  Updated membership rosters and surveys will be mailed within the next few weeks.  Completed surveys should be returned by June 30, 2003.

 

ANNOUNCEMENTS:

 June 6/7        Williamsburg Relay for Life

June 11         William and Mary student community volunteer conference. 

September 25     G.W.A.V.A. membership meeting at new hospital facility on Mooretown Rd. 

November 6        G.W.A.VA. Professional Development Workshop, James City County Library.  Former AVA executive director Katie Campbell will present.  A second workshop on customer service is planned.  – for more information contact Benjamin Goldberg

 The next G.W.A.V.A. meeting will be on September 25, 2003.  

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Minutes for the March 27, 2003 Meeting

 

The meeting was held in Conference Rooms A&B at the Historic Triangle Community Building, 8:30 a.m. until 10:10 a.m.  Benjamin Goldberg welcomed the attendees and asked the attendees to introduce themselves and what agency they were with.  Benjamin also bid a fond farewell to Kathleen Boyer who would be leaving on Friday, March 28 to move back north with her husband.  Benjamin also welcomed Carol Schenk who will be taking over as Secretary for Kathleen.

Drew Stelljes introduced Michael Fox, Assistant to the President at the College of William and Mary and Secretary to the Board of Visitors.  Mr. Fox spoke to the group about the changes that he has seen in the legislative body over the past 10 years.  He strongly encouraged the members to write to their representatives and to encourage others to do the same.  He said that the representatives in Richmond usually don’t pay attention to matters unless they get what he called “a ground swell of letters” maybe 5.  Then they think a mutiny is about to happen and they take notice.  He has noticed that most elected officials do not have a broad community experience and are addressing what is best for their own areas versus what is best for the state overall.

Mr. Fox indicated that the short-term future doesn’t have many positives.   Three key things:

Benjamin thanked Mr. Fox for his frank discussion with the group and indicated that he felt that as an organization G.W.A.V.A. could mobilize itself on issued that affect the community at large.  

Kathleen Boyer introduced our next speaker Sharon Cornelius, Executive Director of United Way.  Sharon started out by informing the group that the demand for services at United Way has increased 300%; however the funding has decreased.  She is very passionate about coming together as a community to help each other.  Currently United Way has 2 positions that cannot be filled due to budget cuts.  Some staff is stepping up and taking on additional responsibilities because they know the work needs to be done.  

People move to Williamsburg because it is a healthy and safe community.  To keep it that way we need to step up and help it stay that way.  We need a tremendous collaboration between agencies and more than ever we need more volunteers.  

A discussion began regarding all the negative comments being seen in the Virginia Gazette Last Word.  Instead of seeing negative comments, encourage people to write in positive things they’ve seen and heard about in the community.  Promote volunteering as a way to provide services and to maintain services.  The last week of April is National Volunteer Recognition Week; promote volunteer accomplishments in the Last Word.  Another suggestion was made to invite a Gazette representative to a G.W.A.V.A. meeting to discuss concerns regarding the Last Word.  

A suggestion was raised about G.W.A.V.A. paying for an ad during National Volunteer Week thanking the volunteers from the member agencies.  

 Destiny Brown told the group that she is a freelance writer for the Daily Press and suggested that we contact the Daily Press to get articles done by other freelance writers.  

Benjamin Goldberg told the group that G.W.A.V.A. is planning to submit an editorial during National Volunteer Week and suggested the members sent him or any executive staff member information highlighting volunteer accomplishments which might be included in the editorial.  

ANNOUNCEMENTS:

March 29 Williamsburg Talks Kick-off - Lafayette High School  

April 5 March of Dimes Walk at William & Mary  

April 12 MS Walk at Ft Eustis – for more information contact Benjamin Goldberg

April 12 Carter’s Grove Road Race to benefit United Way

April 12 Rita Welsh Adult Skills Center Scrabble Tournament

April 17 Executive Committee Meeting – Ukrop's 1p.m.

May 3 Derby Day at Eastern State Hospital (pre 1987 foreign cars and pre 1983 domestic cars)

May 22 Membership Meeting

May 31 Professional Development Scholarships available to G.W.A.V.A. Members deadline. 

The next G.W.A.V.A. meeting will be on May 22, 2003.

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Minutes for the March 7, 2002 Meeting

The meeting was held in the York Room at the College of William and Mary University Center, 8:30 a.m. until 10 a.m. Drew Stelljes welcomed attendees and asked attendees to introduce themselves and make announcements. Drew also thanked G.W.A.V.A. members for supplying refreshments.

Janet Gonzalez gave the treasurer’s report: Checking account balance is $1014.89 and money market balance is $1831.88.

Margaret Cullivan and Linda Silver discussed the Williamsburg Relay for Life. Linda is a cancer survivor. She emphasized the importance and spirituality of this signature event. It is a celebration of life. Margaret noted teams must be 8 to 15 members. Each team must raise $2,000. Monday March 18th at 3 p.m. is the Hospital Kickoff for the Relay. Team registrations must be made by Tuesday March 19. In order to get team names on T-shirts all funds must be collected by April 17. The Relay is June 7 and 8, 2002 7p.m. until 9 a.m. The first lap is walked by survivors. For additional information contact Margaret Cullivan (757/259-6191).

Mike Pierson presented his experiences with volunteer recognition. He strongly recommends latching onto the system and taking advantage of volunteer award programs that are already in place. There are plenty of existing awards for which that you can nominate good volunteers. Use resources that exist. Also he suggested low cost volunteer pins, a different one each year. Benjamin Goldberg reviewed library volunteer recognition efforts. The library has an annual volunteer appreciation party, the Fifty Hour club and takes advantage of James City County resources. In regard to volunteer recognition Benjamin advised: know your volunteers and what they appreciate; be sincere; use your imagination; use the resources at hand; use anyone who will help.

Others around the table joined the conversation, suggesting you pick a witty theme, keep your door open to volunteers, send email cards, offer note pads. Senior citizens have stuff, so keep give away items to things volunteers will appreciate.

Drew circulated a survey on interests for the November Professional Development workshop. Benjamin announced the availability of the G.W.A.V.A. Professional Development Scholarship and Program Grant. He noted nomination review committee members are needed. Contact Benjamin 259-4042 if you are interested.

The next G.W.A.V.A. meeting will be on May 23, 2002 at the Virginia Peninsula Regional Jail. Attendance requires pre-registration, as the Jail requires your name and social security number to when you visit the jail.  More details will be sent soon.

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Minutes for the May 23, 2002 Meeting

The meeting was held in the Virginia Peninsula Regional Jail facility, noon until 2 p.m. Drew Stelljes welcomed attendees and thanks Rita Murphy for arranging a tour of the jail. Jail personnel took G.W.A.V.A. members on a tour of the Virginia Peninsula Regional Jail.

Following the tour, G.W.A.V.A. members ate lunch at the jail. The treasurer’s report was presented: Checking account balance is $1098.91 and money market balance is $1836.63.

Benjamin announced the availability of the G.W.A.V.A. Professional Development Scholarship and Program Grants. Only a few days left before the deadline. Contact Benjamin 259-4042/bgoldber@wrl.org if you are interested.

The next G.W.A.V.A. meeting will be on September 12, 2002 at 8:30 a.m., Jamestown Settlement Classroom E, Education Building.

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Minutes for the March 6, 2001 Meeting

The meeting was held in the University Center, Chesapeake Room C, College of William and Mary. Stelljes welcomed attendees, asked everyone to introduce him/herself and mention a bit of news to the group.

Following introductions Matt Seets presented GuideStar to the group. Highlights included:

GuideStar gets 3 million hits weekly, officially launched October 1999.

Organizations included on website taken from IRS determined non-profits, 700,000 organizations and 220,000 990s available on the website.

By registering with GuideStar you can post volunteer want ads, as well as news releases.

GuideStar is considering a document management project in the future (to post non-profit documents on-line).

GuideStar is partnered with helping.org and justgive.org which both allow non-profits to receive on-line donations at processing cost.

The treasurer’s report was tabled because Treasurer Pierson was absent from the meeting.

United Way representatives talked about the youth recognition banquet to be held in late April. The final date has not been set. Banquet will be a G.W.A.V.A./ United Way initiative.

Caroline Rhodes spoke on the Volunteer administrator of year award update. Deadline is April 6th for this peer award.

Goldberg needs volunteer committee members to judge G.W.A.V.A. grant applications (a $300 grant will be awarded to a G.W.A.V.A. agency to develop a new service or program) and volunteer committee members to judge G.W.A.V.A. professional scholarship applications (a $500 grant will be awarded to a G.W.A.V.A. member to attend a conference or workshop on volunteerism or volunteer management). Ask Goldberg for applications. They are due by June 30, 2001.

Cullivan reviewed the relay for life specifics. She would like to see G.W.A.V.A. form a team.

Corello noted that the Annual CNU volunteer conference has been scheduled for June 12th and 13th. She also distributed a list of possible topics for sessions to be included in the Fall 2001 G.W.A.V.A. Professional Development Workshop (to be held in September or October). Members present were asked to check topics that they were most interested in so that we could then go out and look for facilitators to lead those sessions for the workshop.

Stelljes adjourned the meeting.

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Minutes for the May 17, 2001 Meeting

The meeting was held in Williamsburg Community Hospital 12 noon in rooms 1 and 2. Cullivan welcomed attendees and asked attendees to introduce themselves. G.W.A.V.A. members were joined by representatives of the Pastoral Council to learn more about the Get well Network at WCH.

Andreozzi and Reid presented the Get Well Network to the groups. Highlights included:

WCH is the beta test site for the GetWell network, making WCH the first public hospital to offer a multi-media set up for all patients.

GetWell Network is part web/movie on demand and part hospital services information system available in hospital rooms through TVs.

Patients are billed directly for fee services, $4.95 per unit increment (3 hours) of email or Internet. They work through a GetWell network liaison (Richard Reid) on duty at the hospital.

Future possibilities for this system include virtual tours of the area and live feed conversations.

Following the presentation, Stelljes called the G.W.A.V.A. meeting to order. Treasurer Pierson reported that the bank account has $906.42. $1800 was moved to a money market account so G.W.A.V.A. can earn more interest.

Cullivan reviewed the relay for life specifics. The G.W.A.V.A. team will sell luminaries, neon items and fruit smoothies Several people have offered to walk the first lap (for cancer survivors) for the G.W.A.V.A. team.

Goldberg again announced G.W.A.V.A. grant applications (a $300 grant will be awarded to a G.W.A.V.A. agency to develop a new service or program) and the G.W.A.V.A. professional scholarship applications (a $500 grant will be awarded to a G.W.A.V.A. member to attend a conference or workshop on volunteerism or volunteer management). Goldberg passed around applications for people attending. The are also available at the gwava.org web site. Applications are due by June 30, 2001.

Corello noted that the Annual CNU volunteer conference has been scheduled for June 12th and 13th. G.W.A.V.A. will host a Professional Development workshop on November 1, 2001 from 8:30 a.m. until 12:30 p.m. at the Williamsburg Community Center. Agenda to be announced.

Stelljes noted that the United Way Youth Volunteer dinner was a success. He noted there is no G.W.A.V.A. meeting scheduled for July or August and encouraged members to attend the volunteer workshop at Christopher Newport University in June. After announcements around the table, Stelljes adjourned the meeting.

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Minutes for September 20, 2001 Meeting

The meeting was held in the Jamestown Yorktown Foundation education building, room E from 8:30 a.m. until 10 a.m. Stelljes welcomed attendees and asked attendees to introduce themselves and make announcements. Stelljes also offered everyone the opportunity to share reflections on last week’s terrorist attacks.

Pierson gave the treasurer’s report: "We’re doing great." Checking account balance is $523 and money market balance is $1811.

In the absence of Corello, Stelljes circulated the 2002 officers’ slate for G.W.A.V.A. and read Section VIII of the bylaws pertaining to the nomination of officers. Stelljes asked for any additional nominations from the floor. None were proposed. The slate is:

President: Drew Stelljes
Vice President: Margaret Cullivan
Treasurer: Janet Gonzalez
Secretary: Benjamin Goldberg

Spellman moved that the slate be closed. In a unanimous vote G.W.A.V.A. members accepted the slate as presented.

Sharpe Community Partnership Program Coordinator Heather Ayres presented background and an update on the Sharpe volunteer program.

She asked G.W.A.V.A. members to consider "What is the university’s role in fostering a sense of social responsibility and a commitment to the public good."

Students are spending their freshman year sharing experiences such as living in the same dorm, taking the same economics classes, service learning volunteering, and participating in other related Sharpe programs.

Ayres noted that this is the pilot year for the Sharpe Program and the intention is to broaden the course work focus to include more than economics in future years.

She reiterated that for the Sharpe program to work, the College will need the support and assistance of non profit organizations like those that constitute G.W.A.V.A.

Stelljes thanked Ayres for her presentation. He reminded everyone that the G.W.A.V.A. Professional Development Workshop is scheduled for November 1, 2001. Registration forms have been sent and were available at the meeting. This workshop will have presentations on high maintenance volunteers and maximizing your talents through Meyers Briggs personality testing.

Stelljes thanked Lydia Mayo and the Jamestown Yorktown Foundation for the use of meeting room facilities and adjourned the meeting.

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